Agenda
Champlain Park Community Association (CPCA) Exec Meeting Open Session
Thurs Oct 15, 2015
7:15 PM at the Fieldhouse

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

Open session (Approx 1 hour)

1. Approval of previous minutes of Sept 22, 2015 (All) (2 min)
2. Planning for the next AGM on Nov. 19: Confirm Exec wishing to stay on and positions to be filled; Finalize Agenda (attached), Questions/Content for Jeff Lieper (Speaker), Who will do Set-up, Refreshments, Chair, Minutes, Advertising (all)
3. Completion of the priority setting exercise and what to present at AGM (Nick )
4. Forest initiatives and Lot 119 Update (Adrian)
5. Input into City Budget
6. Report on email discussion/votes taken since the last executive meeting
7. Neighbour Communication Updates
8. Other Business open meeting

CPCA Executive Meeting Agenda Oct 15 2015 Open Meeting.pdf
Agenda Draft AGM 19Nov 2015.pdf

Please see attached Chart

20141014 Champlain Park Organization Chart.pdf

Volunteers have put their names forward for all executive positions.
However, all positions can be contested. Most positions can also be shared as there is always plenty to do. We also have an executive position called “Member at Large”. This allows people to be on the executive without a specific “portfolio” and to contribute in a variety of ways as per your interests.

Contact for info or to be added to the slate of exec members:
CoChair1 champlainpark@gmail.com

Vacant non-executive positions are:

• All committees welcome new members.
• Coordinators for individual social events are also needed – Contact Carol Arnason carol.arnason@ocsb.ca

Call for Nominations and Volunteers
Champlain Park Community Association

The AGM is scheduled for November 15 at 7:30 PM, Champlain Park Fieldhouse.  If you would like to become an executive member or volunteer, we need you!

The attached chart shows incumbents who are willing to retain their positions and continue to offer the benefit of their experience to the association; it also shows vacant positions.

Executive positions are filled by election and any position can be contested.  However, there is enough work to go around in this busy central neighbourhood such that anybody wishing to volunteer will find a place, either on the executive or as a volunteer.

The chart shows executive and non-executive positions. Executive members participate in the decision-making process for the organization.  In order to offer an “entry” point for new executive members, we have created a role called “Member at Large”.  There are no specific responsibilities, but the position offers community members an opportunity to participate  in the decision-making process and to define their areas of interest.

Volunteers Urgently Needed: 
If interested, e-mail Heather (hpearl2012@gmail.com)
 or CoChair1 champlainpark@gmail.com

Treasurer (Executive):   Oversees the Financial business of the CPCA.  Interfaces between the executive and other volunteers performing financial functions.  Book-keeping role is performed by a non-executive volunteer.  Formal accounting education desirable but not required; ability to work comfortably with numbers and spreadsheets is required.

General Business (Can be either executive or non-executive):  Annual incorporation report and other business needs that may arise.

Fund-Raising Volunteer  (Can be either executive or non-executive)

Membership Drive Canvassers

Committees: E-mail one of contact people listed in chart.

Champlain Park Organization Chart Updated 30October2012.pdf