Community Association Board Meeting Agenda – June 15

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday June 15, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 4, 2022 – Lynne
  2. Report of interim motions – all
  3. Membership and awareness drive – Jennie & Richard – Decision
  4. Timing of AGM – return to having the AGM in the fall? – Richard – Decision
  5. Report on Neighbours for Tunney’s and K-9 meetings – Heather – Info
  6. Fieldhouse Garden – Decision – Laurie Motions
    i) To approve a revised budget of $615.
    ii) To approve Laurie Fagan, Fieldhouse Co-ordinator, as signatory on behalf of the CPCA  for two contracts required to build and maintain the garden:  Consent to Enter, Maintenance Agreement
  7. Update on Fieldhouse Operations – Laurie
  8. Update on Community Partners Insurance Program – Info – Lynne
  9. Other Business
  10. Next Meeting

Agenda last updated at 14:55 on June 10th.

Community Association Board Meeting Initial Agenda – June 15

This is the initial agenda; please contact the secretary if you have things you want to add to it.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday June 15, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 4, 2022 – Lynne
  2. Report of interim motions – all
  3. Membership and awareness drive – Jennie & Richard
  4. Timing of AGM – return to having the AGM in the fall? – Richard – Decision
  5. Other Business
  6. Next Meeting

Agenda last updated at 03:04 on June 4th.

Community Association Board Meeting Agenda – May 4

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday May 4, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

    1. Approval of minutes of March 5, 2022 – Liz
    2. Report of interim motions – all
    3. Rink Coordination – decision – Kris, Matt
    4. Community Partner Insurance Program – Information – Lynne
    5. Approval in principle of funds to be used in partnership with the FCA on a commemorative tree and plaque (in honour of Amy (Kempster) Steele – Decision – Heather
    6. General Covid Operations & sample waiver – Lynne
    7. Membership and awareness drive – Richard
    8. Night Sky Telescope viewing proposal – information/decisions – Richard & Don Monet
    9. Other Business
    10. Next Meeting

Agenda last updated at 21:15 on April 30th.

Community Association Board Meeting Agenda – March 3

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday March 3, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Jan 10, 2022 – Liz
  2. Report of interim motions – all
    • Doodle Result for Minutes: Royal Mental Hygiene Challenge- To post – carried
  3. Website Posting Guidelines – Carol – (Information – 10 minutes)
  4. Financial : Renewal of GIC – Dave – (Decision – 5 minutes)
  5. Discussion on various Policies: – Lynne – (Information/Decision – 25 minutes)
    1. CPCA Board members attending external organization meetings: When are we reps for CPCA vs. reps for other organizations or participation as independent members; how to interact with the CPCA Board as a CPCA rep – Lynne
    2. Delegated Authority for CPCA input on technical items such as zoning; how to interact with the CPCA Board – Lynne
    3. CPCA signing of Contracts: “The Devil is in the Detail” – Lynne
  6. Writing a letter to the City re rink renewal – Liz (decision, 5 minutes)
  7. Other Business
  8. Next Meeting

Agenda last updated at 22:16 on March 1st.

Annual General Meeting – February 1

Champlain Park Community Association Annual General Meeting

Tuesday, February 1, 2022, 7:00 PM

Virtual Meeting by Zoom

To attend the meeting please register at this link: https://us02web.zoom.us/webinar/register/WN_daEgrV3MRdeR86w9hkV0WA

Everybody Welcome

Nominations

If anyone is interested in running for a position on the CPCA board, please contact Lynne Bankier via champlainpark@gmail.com.

Executive Officers

Co-Chair Lynne Bankier champlainpark@gmail.com
Co-Chair Heather Pearl hptek20@teksavvy.com
Vice-chair Vacant
Secretary Liz Gyalokay champlainpark@gmail.com
Treasurer Dave Harding champlainpark@gmail.com

Board Members

Most of the following positions are Committee Coordinators:

FCA Representative Richard Lochead rlochead@sympatico.ca
Communications Carol Arnason arnasoncarol@gmail.com
Environment Kris Phillips kriscpca@gmail.com
Fieldhouse Laurie Fagan lauriefagan59@gmail.com
Membership Jennie Hornosty Jennie.Hornosty@gmail.com
Planning and Zoning Heather Pearl hptek20@teksavvy.com
Social Convenor Nick Xenos chparkevents@yahoo.com
Member at Large Michael Cheng cheng12@sympatico.ca
Member at Large Josh Bizjak tjbizjak@gmail.com
Member at Large Vacant

Agenda

  1. Chair: Nick Xenos
  2. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit (30 minutes)
  3. Financial Report from CPCA Finance Committee: Dave Harding (10 minutes)
  4. Election of Board for 2022: Nick Xenos (10 minutes)
  5. Report from City Councillor: Jeff Leiper (30 minutes)
  6. Business Items:
    1. Approval of minutes of previous AGM 27 Jan 2021: Liz Gyalokay (2 minutes, see Minutes.pdf)
    2. Reports from the 20-21 Board (5 minutes each)
      1. Planning and Zoning – Heather Pearl (P&Z Report.pdf, Climate Change.pdf)
      2. Environment – Kris Phillips (Environment Recap.pdf)
      3. Rink Update – Dan Wilcock
      4. Communications – Carol Arnason
      5. Membership – Jennie Hornosty
      6. Social – Nick Xenos
      7. Civic Engagement – Roland Dorsay
      8. Thanks to departing board members – Nick Xenos
    3. Call for volunteers – Lynne Bankier (5 minutes)
    4. Other Business
    5. Adjournment

Poster

[Poster for the Annual General Meeting]
AGM Poster 2022.pdf

Community Association AGM Draft Agenda – February 1

Final agenda and link to the Zoom webinar is now ready, see https://champlainpark.org/2022/01/24/annual-general-meeting-february-1/

Note that there’s a newer agenda in the AGM poster. The final Agenda and link to the Zoom webinar will be posted on noon on Monday January 24th.

Draft Agenda

Champlain Park Community Association Annual General Meeting

Tuesday, February 1, 2022
7:00 PM via Zoom
Everybody Welcome

Here is a draft of the agenda for the AGM. Please contact the secretary with new items and changes.

Meeting Chair: Nick Xenos

Agenda

  1. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit (30 minutes)
  2. Financial Report from CPCA Finance Committee: Dave Harding (10 minutes)
  3. Election of Board for 2022: Nick Xenos (10 minutes)
  4. Report from City Councillor: Jeff Lieper (30 minutes)
  5. Business Items:
    1. Approval of minutes of previous AGM 27 Jan 2021: Liz Gyalokay (2 minutes)
    2. Reports from the 2020/21 Board (5 minutes each)
      1. Planning and Zoning – Heather Pearl
      2. Environment – Kris Phillips
      3. Rink Update- Dan Wilcock
      4. Communications: Carol Arnason
      5. Social – Nick Xenos
      6. Civic Engagement – Roland Dorsay
      7. Thanks to departing board members – Nick Xenos
    3. Call for volunteers – Lynne Bankier (5 minutes)
    4. Other Business
    5. Adjournment

Community Association Board Meeting Agenda – January 10

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday January 10, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Nov 16, 2021 – Liz
  2. Report of interim motions – all
  3. AGM Agenda: – Lynne (agenda for last AGM for reference)
    1. Date: Tuesday Feb 1, 7 pm
    2. Chair: Nick
    3. Report from City Councillor: Jeff Leiper is confirmed
    4. Financial Report from CPCA Finance Committee: Dave Harding
    5. Election of Board for 2022: (need to finalize the slate): Nick
    6. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit is confirmed
    7. Business Items:
      1. Approval of minutes of previous AGM 27 Jan 2021: Liz
      2. Reports:
        1. P&Z – Heather
        2. Environment committee – possibly Kris and others;
        3. Rink – Dan;
        4. Communications – Carol;
        5. Finance – Dave;
        6. Social – Nick;
        7. Thanks to long term members of the Board who are departing: Lynne and Heather
    8. Call for volunteers: ?
  4. Financial Report: discussion of draft report for AGM: Dave – 10 minutes
  5. Other Business
  6. Next Meeting

Agenda last updated at 13:36 on January 9th.

Community Association Board Meeting Agenda – November 16

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday November 16, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – draft agenda

  1. Approval of minutes of Sept 14, 2021 – Liz
  2. Report of interim motions – all
  3. Intensification of the area and how high the new buildings are (Louise Rousseau)
  4. AGM Agenda: Chair, Reports, Election, call for volunteers; date, do we want a speaker; should we focus on trying to attract some of the new families to attend the meeting, how? – Lynne
  5. Board composition and liaison when key volunteers do not wish to retain full board positions – Lynne
  6. OP and Zoning Bylaw Review: brief updates from involved Board members and how to inform/involve the community
  7. ONCA: New not for profit corporate legislation passed: Need to revise constitution within 3 years – Lynne
  8. Finances: Dave cannot attend meeting; Lynne may give brief summary and/or email
  9. Fieldhouse Garden Update (tentative) – Laurie
  10. Other Business
  11. Next Meeting

Community Association Board Meeting Agenda – September 14

Oops, sorry for the short notice. At least we don’t need to send a reminder around.

– Alex

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday September 14, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – final agenda

  1. Approval of minutes of June 10, 2021 – Liz
  2. Report of interim motions – all
    • $100 donation to federal all candidates meeting for Ottawa Centre (doodle carried).
    • Assign $1,000 donation to Mini Forest project as per donor request (doodle carried).
    • Fieldhouse Election Polling Station Lease discussion; decision to request City to sign the lease
  3. Financial Update – Dave, Lynne – (10 to 15 minutes)
  4. Operations for Fall 2021 – Lynne, Liz, Laurie, Jennie – (5 minutes)  Given continuing pandemic, assume operations to continue status quo:  Virtual Meetings, Fieldhouse closed, Door to Door Membership Drive deferred.
  5. All Candidates Meeting Questions from CA’s – Lynne –(5 minutes)
  6. Insurance and Contracts – Liz, Lynne –  (7 minutes)
  7. Official Plan Update – Heather, Roland –  (10 minutes)
  8. Increased sightings of tents and wood “forts” in the Champlain woods and beach – Ian – (Information/Decision, 10 minutes)
  9. Outdoor Rink update – Dan – (Information, 5 minutes)
  10. Update on river water quality testing – Dan – (information, 2 minutes)
  11. Other Business
  12. Next Meeting

Community Association Board Meeting – June 10

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday June 10, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – draft agenda

  1. Approval of minutes of April 19, 2021 – Liz
  2. Report of interim motions – all
  3. FCA update – Roland (Information, 5 Minutes)
  4. Membership Fee Update – Dave
  5. Start discussions on Registering the CPCA as a charitable organization and assign a board member to lead – Adrian (Guest Lana Saleh will contribute her expertise also)
  6. CPCA Signing authority – Adrian – quickly discuss and agree who can sign for:
    a) 2021-22 NCC Winter Passes for Non-Profits
    b) Register for Non-Profit Software Licenses
  7. Update on our Insurance (Lynne, Liz)
  8. Other Business
  9. Next Meeting