Annual General Meeting – February 1

Champlain Park Community Association Annual General Meeting

Tuesday, February 1, 2022, 7:00 PM

Virtual Meeting by Zoom

To attend the meeting please register at this link: https://us02web.zoom.us/webinar/register/WN_daEgrV3MRdeR86w9hkV0WA

Everybody Welcome

Nominations

If anyone is interested in running for a position on the CPCA board, please contact Lynne Bankier via champlainpark@gmail.com.

Executive Officers

Co-Chair Lynne Bankier champlainpark@gmail.com
Co-Chair Heather Pearl hptek20@teksavvy.com
Vice-chair Vacant
Secretary Liz Gyalokay champlainpark@gmail.com
Treasurer Dave Harding champlainpark@gmail.com

Board Members

Most of the following positions are Committee Coordinators:

FCA Representative Richard Lochead rlochead@sympatico.ca
Communications Carol Arnason arnasoncarol@gmail.com
Environment Kris Phillips kriscpca@gmail.com
Fieldhouse Laurie Fagan lauriefagan59@gmail.com
Membership Jennie Hornosty Jennie.Hornosty@gmail.com
Planning and Zoning Heather Pearl hptek20@teksavvy.com
Social Convenor Nick Xenos chparkevents@yahoo.com
Member at Large Michael Cheng cheng12@sympatico.ca
Member at Large Vacant
Member at Large Vacant

Agenda

  1. Chair: Nick Xenos
  2. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit (30 minutes)
  3. Financial Report from CPCA Finance Committee: Dave Harding (10 minutes)
  4. Election of Board for 2022: Nick Xenos (10 minutes)
  5. Report from City Councillor: Jeff Leiper (30 minutes)
  6. Business Items:
    1. Approval of minutes of previous AGM 27 Jan 2021: Liz Gyalokay (2 minutes, see Minutes.pdf)
    2. Reports from the 20-21 Board (5 minutes each)
      1. Planning and Zoning – Heather Pearl
      2. Environment – Kris Phillips
      3. Rink Update – Dan Wilcock
      4. Communications – Carol Arnason
      5. Membership – Jennie Hornosty
      6. Social – Nick Xenos
      7. Civic Engagement – Roland Dorsay
      8. Thanks to departing board members – Nick Xenos
    3. Call for volunteers – Lynne Bankier (5 minutes)
    4. Other Business
    5. Adjournment

Poster

[Poster for the Annual General Meeting]
AGM Poster 2022.pdf

Community Association AGM Draft Agenda – February 1

Final agenda and link to the Zoom webinar is now ready, see https://champlainpark.org/2022/01/24/annual-general-meeting-february-1/

Note that there’s a newer agenda in the AGM poster. The final Agenda and link to the Zoom webinar will be posted on noon on Monday January 24th.

Draft Agenda

Champlain Park Community Association Annual General Meeting

Tuesday, February 1, 2022
7:00 PM via Zoom
Everybody Welcome

Here is a draft of the agenda for the AGM. Please contact the secretary with new items and changes.

Meeting Chair: Nick Xenos

Agenda

  1. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit (30 minutes)
  2. Financial Report from CPCA Finance Committee: Dave Harding (10 minutes)
  3. Election of Board for 2022: Nick Xenos (10 minutes)
  4. Report from City Councillor: Jeff Lieper (30 minutes)
  5. Business Items:
    1. Approval of minutes of previous AGM 27 Jan 2021: Liz Gyalokay (2 minutes)
    2. Reports from the 2020/21 Board (5 minutes each)
      1. Planning and Zoning – Heather Pearl
      2. Environment – Kris Phillips
      3. Rink Update- Dan Wilcock
      4. Communications: Carol Arnason
      5. Social – Nick Xenos
      6. Civic Engagement – Roland Dorsay
      7. Thanks to departing board members – Nick Xenos
    3. Call for volunteers – Lynne Bankier (5 minutes)
    4. Other Business
    5. Adjournment

Community Association Board Meeting Agenda – January 10

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday January 10, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Nov 16, 2021 – Liz
  2. Report of interim motions – all
  3. AGM Agenda: – Lynne (agenda for last AGM for reference)
    1. Date: Tuesday Feb 1, 7 pm
    2. Chair: Nick
    3. Report from City Councillor: Jeff Leiper is confirmed
    4. Financial Report from CPCA Finance Committee: Dave Harding
    5. Election of Board for 2022: (need to finalize the slate): Nick
    6. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit is confirmed
    7. Business Items:
      1. Approval of minutes of previous AGM 27 Jan 2021: Liz
      2. Reports:
        1. P&Z – Heather
        2. Environment committee – possibly Kris and others;
        3. Rink – Dan;
        4. Communications – Carol;
        5. Finance – Dave;
        6. Social – Nick;
        7. Thanks to long term members of the Board who are departing: Lynne and Heather
    8. Call for volunteers: ?
  4. Financial Report: discussion of draft report for AGM: Dave – 10 minutes
  5. Other Business
  6. Next Meeting

Agenda last updated at 13:36 on January 9th.

Community Association Board Meeting Agenda – November 16

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday November 16, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – draft agenda

  1. Approval of minutes of Sept 14, 2021 – Liz
  2. Report of interim motions – all
  3. Intensification of the area and how high the new buildings are (Louise Rousseau)
  4. AGM Agenda: Chair, Reports, Election, call for volunteers; date, do we want a speaker; should we focus on trying to attract some of the new families to attend the meeting, how? – Lynne
  5. Board composition and liaison when key volunteers do not wish to retain full board positions – Lynne
  6. OP and Zoning Bylaw Review: brief updates from involved Board members and how to inform/involve the community
  7. ONCA: New not for profit corporate legislation passed: Need to revise constitution within 3 years – Lynne
  8. Finances: Dave cannot attend meeting; Lynne may give brief summary and/or email
  9. Fieldhouse Garden Update (tentative) – Laurie
  10. Other Business
  11. Next Meeting

Community Association Board Meeting Agenda – September 14

Oops, sorry for the short notice. At least we don’t need to send a reminder around.

– Alex

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday September 14, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – final agenda

  1. Approval of minutes of June 10, 2021 – Liz
  2. Report of interim motions – all
    • $100 donation to federal all candidates meeting for Ottawa Centre (doodle carried).
    • Assign $1,000 donation to Mini Forest project as per donor request (doodle carried).
    • Fieldhouse Election Polling Station Lease discussion; decision to request City to sign the lease
  3. Financial Update – Dave, Lynne – (10 to 15 minutes)
  4. Operations for Fall 2021 – Lynne, Liz, Laurie, Jennie – (5 minutes)  Given continuing pandemic, assume operations to continue status quo:  Virtual Meetings, Fieldhouse closed, Door to Door Membership Drive deferred.
  5. All Candidates Meeting Questions from CA’s – Lynne –(5 minutes)
  6. Insurance and Contracts – Liz, Lynne –  (7 minutes)
  7. Official Plan Update – Heather, Roland –  (10 minutes)
  8. Increased sightings of tents and wood “forts” in the Champlain woods and beach – Ian – (Information/Decision, 10 minutes)
  9. Outdoor Rink update – Dan – (Information, 5 minutes)
  10. Update on river water quality testing – Dan – (information, 2 minutes)
  11. Other Business
  12. Next Meeting

Community Association Board Meeting – June 10

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday June 10, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – draft agenda

  1. Approval of minutes of April 19, 2021 – Liz
  2. Report of interim motions – all
  3. FCA update – Roland (Information, 5 Minutes)
  4. Membership Fee Update – Dave
  5. Start discussions on Registering the CPCA as a charitable organization and assign a board member to lead – Adrian (Guest Lana Saleh will contribute her expertise also)
  6. CPCA Signing authority – Adrian – quickly discuss and agree who can sign for:
    a) 2021-22 NCC Winter Passes for Non-Profits
    b) Register for Non-Profit Software Licenses
  7. Update on our Insurance (Lynne, Liz)
  8. Other Business
  9. Next Meeting

Community Association Board Meeting Final Agenda – April 19

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday April 19, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session – final agenda

  1. Approval of minutes of November 25 2020 – Liz
  2. Report of interim motions – all
    1. Rink expenses above grant amount $393.19 on behalf of Dan and Matt
    2. Submit CPCA Chalk River Letter on behalf of Dan and Heather
    3. Submit TD Parks People Grant Night Sky on behalf of Adrian and Don
    4. Submit Nomination for Dave Adams Order of Ottawa
  3. Spring Cleanup – Kris
  4. FCA update – Roland – 5 minutes
  5. Membership Drive Options – Dave
  6. Rink Volunteers Recognition – Liz
  7. Update on Fieldhouse Garden – Laurie
  8. Financial Update – Lynne
  9. Insurance Update – Lynne/Liz
  10. Environment Committee proposal for tree nursery/planting project (“Urban mini-forest and Plant Caretaker Network”) – Daniel
  11. Next Meeting

Community Association Board Meeting – April 19

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday April 19, 2021
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

If any neighbourhood resident would like to officially add an item to the agenda for discussion, please submit your request to the secretary:

  • Detail the item to present.
  • Provide a brief description and the goal of presenting the item.
  • Length of time for agenda items is normally 5 minutes unless otherwise specified.
  • The Chair will discuss additional time at the beginning of the meeting if that is requested.

Open session – draft agenda

  1. Approval of minutes of November 25 2020 – Liz
  2. Report of interim motions – all
  3. Spring Cleanup – Kris
  4. FCA update – Roland – 5 minutes
  5. Membership Drive Options – Dave
  6. Rink Volunteers Recognition – Liz
  7. Next Meeting

Community Association Board Meeting Agenda – November 25

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday November 25, 2020
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

If any neighbourhood resident would like to officially add an item to the agenda for discussion, please submit your request to the secretary:

  • Detail the item to present.
  • Provide a brief description and the goal of presenting the item.
  • Length of time for agenda items is normally 5 minutes unless otherwise specified.
  • The Chair will discuss additional time at the beginning of the meeting if that is requested.

Open session – draft agenda

  1. Approval of minutes of October 6 2020 – Liz
  2. Report of interim motions – all
  3. Updates: Westboro Infill Study and Transect Approach Consultations – Heather
  4. Financial Report and Procedures – CC LB
  5. AGM Planning – CC LB
  6. Social Activities Update – Nick
  7. Rink Update – Dan
  8. Notice of Intention to create a plan for the NCC woodlands – Daniel
  9. Proposal for CPCA volunteer recognition award – Roland/Laurie
  10. Next Meeting

Community Association Board Meeting Agenda – October 6

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday October 6, 2020
7:30 PM via Google Meet
Just the board is attending, until we’ve figured out the technology

Main session

  1. Approval of previous minutes of executive meeting Jan 28, 2020 – Liz
  2. Report of interim executive motions – All
  3. Update on CPCA operation of Champlain outdoor rink 2020-21 project – Adrian, Dan
  4. Financial Update – CC LB
    1. CPCA 2018, 2019 Fiscal Expenditures and Revenue by Category;
    2. CPCA 2019, 2020 Fiscal Expenditures and Revenue by Category;
    3. CPCA Projected Pandemic Year Budget 2020, 2021 to discuss
  5. CPCA operations during the Covid-19 Pandemic – CC LB
    1. Virtual Board Meetings
    2. Fieldhouse closure
    3. AGM – legislation allows us to postpone or hold a virtual meeting
    4. Social Events – postpone our usual events
  6. Motion regarding Logo – Adrian and CC LB
  7. Recognition of community service awards – Roland
  8. Other Business
  9. Next Meeting