Tag Archives: Agenda

Community Association Board Meeting Agenda – June 6

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday June 6, 2019
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting April 23, 2019 – Liz – (5 minutes)
  2. Report of interim executive motions – All
  3. Treasurer Update – Josh – (Information, 10 minutes)
  4. Proposal to automate voting on motions – Liz and Adrian – (Decision, 15 minutes)
  5. Ottawa River Flood 2019 – Lessons Learned – Dan – (Information, 15 minutes)
  6. Update on Infill Monitoring – Lynne – (Information, 5 minutes)
  7. 227 Carleton development proposal (if there is any news) – Lynne – (Information, 5 minutes)
  8. FCA Update – Roland – (Information, 10 Minutes)
  9. Bill 108 implications for CP – Roland – (Information, 5 Minutes)
  10. Other Business
  11. Next Meeting

Community Association Board Meeting Agenda – April 23

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday April 23, 2019
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting March 7, 2019 – Liz – 5 minutes
  2. Report of interim executive motions – All
  3. Treasurer Update – Josh – (Information, 10 minutes)
  4. Update on Fundraising Discussion – Josh – Information – 5 minutes
  5. Vote on woodlands proposal – Daniel – Decision, 10 minutes
  6. Death of the LPASC – Heather – Information, 5 minutes
  7. Emergency preparedness plan – Roland – Decision – 5 minutes
  8. Planning and Zoning: 227 Carleton – Heather – Information – 5 minutes
  9. NCC Land Access Permit – Heather, Adrian, Dan – Information – 5 minutes
  10. SJAM trail – donation of additional funds – Lynne – Decision – 5 minutes
  11. Other Business
  12. Next Meeting

Community Association Board Meeting Agenda – March 7

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday March 7, 2019
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting Nov 8, 2018 – 5 minutes
  2. Report of interim executive motions – All
  3. Update of community plan – Nick – 15 minutes
  4. Treasurer Update – Josh – 10 minutes
  5. Other Business
  6. Next Meeting

Community Association Board Meeting Agenda – January 29

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday January 29, 2019
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting Nov 8, 2018 – Liz – 5 minutes
  2. Report of interim executive motions – All
  3. Update: FCA – Roland (Information / 5 minutes)
  4. Treasurer’s Report – Lynne (Information / 5 minutes)
  5. Entering the TD Park People Grant: Jennie (Decision / 10 minutes)
  6. Ski Trail Widening – Adrian – (Decision / 10 minutes)
  7. Fieldhouse Improvement discussions – Adrian – (Decision / 10 minutes)
    • Christmas Tree
    • Dimmable lights
    • Projector Screen
  8. Update on Fieldhouse Garden – Laurie (Information / 5 minutes)
  9. Garage Sale 01-JUN-2019 – to discuss coordination with other Community Associations – Adrian (Decision / 10 minutes)
  10. Other Business
  11. Next Meeting

Champlain Park’s Annual General Meeting – October 23

Champlain Park Community Association (CPCA)
Annual General Meeting (AGM)

Tuesday October 23, 2018
at the Champlain Park Fieldhouse
6:30 to 7:30 PM: Meet & Greet with Refreshments
7:30 PM: Business Meeting

Community Association Memberships can be purchased at the door.
Chair: Nick Xenos

Agenda

Guest Speaker (20 minutes):

  1. Mike Muir, Land Manager from the National Capital Commission (NCC) who will be providing NCC updates on the following topics and will take questions from the audience afterwards.
    • Update on the Ottawa River South Shore Linear Park Plan
    • Update on the Champlain Bridge Parking Lot Rehabilitation

Business Items:

  1. Approval of minutes of previous AGM 24 Oct 2017 – Liz (2 minutes)
  2. Reports from the Board (5 minutes each)
    1. Community Plan Overview – Nick
    2. Membership Report and call for volunteers to be involved – Jennie
    3. Financial Update – Josh
    4. Civic Engagement – Roland
    5. Social – Patrick
    6. Planning and Zoning – Duncan
    7. Environment – Environment Committee member
    8. Parks Update – Roland
    9. Fieldhouse Report – Laurie
  3. Election of Executive for 2018/19 and Call for Volunteers – Nick
    See our post on the election for positions and current candidates.
  4. Other Business
  5. Adjournment

Community Association Board Meeting Agenda – October 10

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday October 10, 2018
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. AGM Planning Items
    1. AGM Date
    2. Agenda
    3. Reports and Planning
    4. Board Election
    5. Treasurer Update
    6. Financial Discussion – Lynne
  2. AGM preparation tasks and person responsible
  3. Open fieldhouse and set up chairs
  4. Meet & Greet & Refreshments
    Do we need a motion to approve funds for the refreshments?
  5. AGM Chair
  6. Election – someone to run the election
  7. Handouts
    To be given to Liz by 9 a.m. Friday Oct 19
NOTE: the following items will be discussed if time permits
  1. Approval of previous minutes of executive meeting Sept 5, 2018 – Liz
  2. Report of interim executive motions – All
  3. Update: Sept 20 Ward CA meeting – Roland (5 minutes)
  4. Update: FCA – Roland (5 minutes)
  5. CPCA representative on naming committee for the Ottawa River South Shore Riverfront Park – Lynne
  6. Other Business
  7. Next Meeting

Community Association Board Meeting Agenda – September 5

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday September 5, 2018
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting May 5, 2018 and review of action items, attached – All
  2. Report of interim executive motions – All
  3. Discussions on the use of the $500 donation – Duncan, Michael, Jennie – Information (10 minutes) (Postponed from previous meeting)
  4. Board discussion protocol: referring items back to committee, instead of board discussion – Decision – (Postponed from previous meeting)
  5. Website Branding – use of our name (Champlain Park Community Association) or acronym (CPCA) for meeting descriptions (i.e. Board Meeting) and in Website title – Lynne – Discussion – (Postponed from previous meeting)
  6. FCA update – Roland
  7. Ward All Candidates Debate – Roland – 5- 10 Minutes
  8. Briefing on election related aspects of the TreeActionNow coalition with implications for all candidate meetings – Daniel (10 minutes) (see website: https://www.treeactionnow.net/)
  9. Update on the planters related to the Park extension – Daniel (5 min)
  10. Pontiac Street depraving project – Information – Adrian (5 mins)
  11. Little Woods Restoration project – Adrian (5-10 mins) (CPP motion required for CPCA liability Insurance coverage for volunteers i.e. CPCA supports this activity)
  12. Ongoing Champlain Woods maintenance projects – Adrian (5 mins)
    • (CPP motion required for CPCA liability Insurance coverage for volunteers:   i.e. CPCA supports this activity, includes all low risk and what I did last year
    • planting trees + shrubs
    • trimming pathways, moving + spreading mulch and earth within the Champlain Woods
    • NCC coverage under Land Access Permit (LAP19937)
    • Adrian provides Waiver forms for volunteers to sign, and advises them to wear safety protection
  13. Update re: the illegal Airbnb on Keyworth Ave – Heather (2 minutes)