Tag Archives: Agenda

Champlain Park’s Annual General Meeting – October 23

Champlain Park Community Association (CPCA)
Annual General Meeting (AGM)

Tuesday October 23, 2018
at the Champlain Park Fieldhouse
6:30 to 7:30 PM: Meet & Greet with Refreshments
7:30 PM: Business Meeting

Community Association Memberships can be purchased at the door.
Chair: Nick Xenos

Agenda

Guest Speaker (20 minutes):

  1. Mike Muir, Land Manager from the National Capital Commission (NCC) who will be providing NCC updates on the following topics and will take questions from the audience afterwards.
    • Update on the Ottawa River South Shore Linear Park Plan
    • Update on the Champlain Bridge Parking Lot Rehabilitation

Business Items:

  1. Approval of minutes of previous AGM 24 Oct 2017 – Liz (2 minutes)
  2. Reports from the Board (5 minutes each)
    1. Community Plan Overview – Nick
    2. Membership Report and call for volunteers to be involved – Jennie
    3. Financial Update – Josh
    4. Civic Engagement – Roland
    5. Social – Patrick
    6. Planning and Zoning – Duncan
    7. Environment – Environment Committee member
    8. Parks Update – Roland
    9. Fieldhouse Report – Laurie
  3. Election of Executive for 2018/19 and Call for Volunteers – Nick
    See our post on the election for positions and current candidates.
  4. Other Business
  5. Adjournment

Community Association Board Meeting Agenda – October 10

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday October 10, 2018
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. AGM Planning Items
    1. AGM Date
    2. Agenda
    3. Reports and Planning
    4. Board Election
    5. Treasurer Update
    6. Financial Discussion – Lynne
  2. AGM preparation tasks and person responsible
  3. Open fieldhouse and set up chairs
  4. Meet & Greet & Refreshments
    Do we need a motion to approve funds for the refreshments?
  5. AGM Chair
  6. Election – someone to run the election
  7. Handouts
    To be given to Liz by 9 a.m. Friday Oct 19
NOTE: the following items will be discussed if time permits
  1. Approval of previous minutes of executive meeting Sept 5, 2018 – Liz
  2. Report of interim executive motions – All
  3. Update: Sept 20 Ward CA meeting – Roland (5 minutes)
  4. Update: FCA – Roland (5 minutes)
  5. CPCA representative on naming committee for the Ottawa River South Shore Riverfront Park – Lynne
  6. Other Business
  7. Next Meeting

Community Association Board Meeting Agenda – September 5

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday September 5, 2018
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting May 5, 2018 and review of action items, attached – All
  2. Report of interim executive motions – All
  3. Discussions on the use of the $500 donation – Duncan, Michael, Jennie – Information (10 minutes) (Postponed from previous meeting)
  4. Board discussion protocol: referring items back to committee, instead of board discussion – Decision – (Postponed from previous meeting)
  5. Website Branding – use of our name (Champlain Park Community Association) or acronym (CPCA) for meeting descriptions (i.e. Board Meeting) and in Website title – Lynne – Discussion – (Postponed from previous meeting)
  6. FCA update – Roland
  7. Ward All Candidates Debate – Roland – 5- 10 Minutes
  8. Briefing on election related aspects of the TreeActionNow coalition with implications for all candidate meetings – Daniel (10 minutes) (see website: https://www.treeactionnow.net/)
  9. Update on the planters related to the Park extension – Daniel (5 min)
  10. Pontiac Street depraving project – Information – Adrian (5 mins)
  11. Little Woods Restoration project – Adrian (5-10 mins) (CPP motion required for CPCA liability Insurance coverage for volunteers i.e. CPCA supports this activity)
  12. Ongoing Champlain Woods maintenance projects – Adrian (5 mins)
    • (CPP motion required for CPCA liability Insurance coverage for volunteers:   i.e. CPCA supports this activity, includes all low risk and what I did last year
    • planting trees + shrubs
    • trimming pathways, moving + spreading mulch and earth within the Champlain Woods
    • NCC coverage under Land Access Permit (LAP19937)
    • Adrian provides Waiver forms for volunteers to sign, and advises them to wear safety protection
  13. Update re: the illegal Airbnb on Keyworth Ave – Heather (2 minutes)

Community Association Board Meeting Agenda – May 31

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday May 31, 2018
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

  1. Approval of previous minutes of executive meeting April 5, 2018 and review of action items, attached – All
  2. Report of interim executive motions – All
    1. Discussions on the use of the $500 donation – Duncan, Michael, Jennie – Information (10 minutes)
      (Postponed from previous meeting)
  3. FCA Update – Roland – Information (3 Minutes)
  4. Ward Council Review and Action Item – Roland – Information (5 Minutes)
  5. Board discussion protocol: referring items back to committee, instead of board discussion – Decision – David (5 minutes)
  6. Membership canvassers: problems in finding volunteers – Jennie – Information (3 minutes)
  7. Update on feedback from TD Parks grant – Jennie – Information (5 minutes)
  8. Update on tree mapping, a tree planting guide, the planters – Daniel – Information / Decision (10 minutes)
  9. Website Branding – use of our name (Champlain Park Community Association) or acronym (CPCA) for meeting descriptions (i.e. Board Meeting) and in Website title
  10. CPCA Board e-mail distribution list – proposed omission of non-participating member – Lynne – Decision
  11. Allowing sufficient number of response days for e-mail votes – Lynne – Decision
  12. Vice President Position – Motion – Lynne – Decision
  13. City Permits Required for Community Events Requesting use of Park/Fieldhouse – Carol – Information
  14. Reimbursement of four permanent garage sale signs – Carol – Decision

CPCA Executive Meeting Agenda – April 5

Agenda

Champlain Park Community Association (CPCA) Executive Meeting

Thursday April 5, 2018
7:30 PM at the Fieldhouse

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

Open session (Approx 1 hour)

  1. Approval of previous minutes of executive meeting Feb 8, 2018, and review of action items, attached – All
  2. Report of interim executive motions – All
  3. “Possible alternatives to listing Personal e-mail addresses listed on website for CPCA Board Members?” – Lynne – Decision (5 minutes)
  4. Parking on Cowley – Duncan – Decision (20 minutes).
    Anne Johnson has been in touch with the City and has taken the lead on a petition to get approval to restrict parking to only the east side of the street between Premier and Clearview.  She would like to address the meeting.
  5. Status report on the deliberations of the sub-committee on decision making – Duncan – Information – 10 minutes
  6. Infill I and II Monitoring meeting April 3 Summary – Information – Lynne (5 minutes)
  7. OMB Reform Forum with Yasir Naqvi, March 10:  Summary – Information – Lynne (5 minutes)
  8. Possible Planning and Zoning Budget implications of OMB Reform bill and other pending zoning changes – Information – Lynne (5 minutes)
  9. Discussions on the use of the $500 donation – Duncan, Michael, Jennie – Information (10 minutes)

CPCA Executive Meeting – February 8

Champlain Park Community Association (CPCA) Executive Meeting Open Session
Thursday February 8, 2018
7:30 PM at the Fieldhouse

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

Agenda

Open session (Approx 1 hour)

  1. Approval of previous minutes of executive meeting Nov 28, 2017, and review of action items – All
  2. Report of interim executive motions – All
  3. Introduction of Treasurer – Lynne -Information (5 minutes)
  4. Park Grants for Events – Jennie – Decision (20 minutes)
    Does any one know whether the CPCA would qualify for one of these grants if we apply. The information I could find about them looked interesting – and I thought that if we could get something like this, it might also build our membership.  https://parkpeople.ca/parkgrants/
  5. Sub-committee decision-making – Daniel – Decision (7 minutes)
    A short review of procedures for sub-committee endorsements of initiatives and positions, as a sub-committee and/or as the executive committee. What do people expect from sub-committees that want to move forward on an activity?
  6. Web/communication system – Daniel – Information (4 minutes)
    I’d like to see an upgrade that would allow the use of list serves for communication. Could we have a brief recap and discussion of needs and options?
  7. Ideas for spending the $500 donation – Lynne – Decision (5 minutes)
    See attached file of suggestions Allocating $500 From CPCA minutes Nov 2017. Ideas have to be prioritized somehow by someone. Ideas have to be costed – possibly by asking suggestors to submit a project proposal with costs attached.

Closed session (Approx .25 hours)

  1. Financial Update – Lynne
  2. Labelling of e-mails in subject line to assist with filtering – Lynne – Decision (5 minutes)
  3. Other Business
  4. Next Meeting

CPCA Executive Meeting Agenda Updated

Just a note to let you know that Laurie’s flower garden at the field house project has been added to the agenda.