Tag: Agenda

All the posts that contain a meeting agenda of some sort.

Community Association Board Meeting Agenda – April 24

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday April 24, 2024
7:00 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. If you are interested in organizing an event or activity, or addressing an issue or concern, you are welcome to come to a meeting to discuss it further. You can also write to the webmaster champlainpark@gmail.com who can direct you to the correct board member.

Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Presentation to Daniel Buckles for his outstanding work and success in leading the projects to improve our community’s environment – Heather
  2. Finances, Membership and Insurance Update – Lynne
  3. Park and Fieldhouse Improvement, gathering info about what improvement residents would like – Joanne
  4. How CPCA protects volunteers and community members: “Risk Management” – Lynne and Heather
  5. Secretarial Procedures – Sarah 10 min
  6. Motion to revise titles for Heather Pearl and SJ Wood to better reflect responsibilities now that the environment Ctee has a Chair.
  7. Other Business
    • Suggest adding “Civic Engagement Report”
  8. Next Meeting

Agenda last updated on April 15. Contact the secretary to add topics.

Community Association Board Meeting Agenda – February 28

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday February 28, 2024
7:00 PM via Google Meet
Everybody Welcome

Preamble: This meeting is an orientation session to start off the new year, to welcome, and introduce everyone to each other and to the community members who may be in attendance.

We will cover a number of items related to how CPCA conducts business, protects the public and volunteers through insurance, incorporation and risk management, and our duties as a corporate non-profit. Members of the community are welcome.

You will learn more about these essential business topics that support our other activities like our Social activities (Rink, Halloween, Winter Carnival, Holiday Sleigh Ride etc.), Beautifying our community through Planting, Community Clean-Up and Participation in many Municipal Issues. These business elements are essential to CPCA retaining its corporate status and to remaining in good standing with the City and other external organizations.
Continue reading “Community Association Board Meeting Agenda – February 28” →

Champlain Park’s Annual General Meeting – Reminder

Champlain Park Community Association Annual General Meeting

Thursday January 25, 2024, 7 pm

Hybrid Meeting by Zoom or in Person

This will be a hybrid meeting, both virtually and in person at the Fieldhouse. To attend the meeting by Zoom please register at this link:

https://us02web.zoom.us/webinar/register/WN_Al94bR2nQl6Bpys7wsTcCw

After registering, you will receive a confirmation email with information about joining the meeting. If you are attending at the Fieldhouse, you can register when you arrive.

Agenda

Continue reading “Champlain Park’s Annual General Meeting – Reminder” →

Champlain Park’s Annual General Meeting – January 25

Champlain Park Community Association Annual General Meeting

Thursday January 25, 2024, 7 pm

Hybrid Meeting by Zoom or in Person

This will be a hybrid meeting, both virtually and in person at the Fieldhouse. To attend the meeting by Zoom please register at this link:

https://us02web.zoom.us/webinar/register/WN_Al94bR2nQl6Bpys7wsTcCw

After registering, you will receive a confirmation email with information about joining the meeting. If you are attending at the Fieldhouse, you can register when you arrive.

Agenda

Continue reading “Champlain Park’s Annual General Meeting – January 25” →

Community Association Board Meeting Agenda – January 9

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday January 9, 2024
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of November 20, 2023 – Liz- 2 minutes
  2. AGM Preparation
    Technical arrangements – Alex
    Facilitation arrangements – Liz
    Review of draft agenda – All
  3. Other Business
  4. Next Meeting

Agenda last updated at 22:02 on January 3. Contact the secretary to add topics.

Community Association Board Meeting Agenda – November 20

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday November 20, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of September 27, 2023 – Liz
  2. Improving Board Meeting Efficiency – Nick – (Decision – 5 minutes)
  3. AGM Planning – All (see previous AGM)
    • Date: Jan 25, 2024
    • Technical arrangements for hybrid in person/virtual meeting: Alex
    • Chair: Nick?
    • Guest Speaker: Heather to confirm Dennis Jacobs as guest speaker
    • Slate for Election of Officers: Lynne
    • Panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park: Richard
    • Business Items (to be confirmed):
      1. Approval of Minutes of Previous AGM: Liz
      2. Financial Report – Lynne
      3. Planning and Zoning Report – Heather
      4. Environment and Kichi Sibi Winter Trail – Kris Phillips?
      5. Rink Update – ?
      6. Communications – Carol?
      7. Membership – Lynne or Mike?
      8. Social – Nick Xenos
      9. Civic Engagement – Richard
      10. Fieldhouse Update – Laurie
  4. New Board Structure Options – Lynne and Laurie – (Decision – 15 minutes)
  5. Update on Community Insurance Issues (CPIP) and brief context including risk management and retaining corporate status – Lynne – (Information – 10 minutes)
  6. List of Operational Issues – Modus Operandi – Lynne (Decision – 10 minutes)
  7. Top of Agenda for first meeting with new Board: Decision on list of priority topics – Lynne (Decision – 10 minutes)
    • Corporate responsibilities
    • Risk Management
    • Division of Tasks and Position Titles
  8. Other Business
  9. Next Meeting

Agenda last updated at 3:28 on November 15. Contact the secretary to add topics.

Community Association Board Meeting Agenda – September 27

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday September 27, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 11, 2023 – Liz
  2. Civic Engagement Report from September 20th FCA meeting – Richard – 3-5 minutes
  3. CPCA Membership and Finance – Lynne – 10 minutes
    a. Finance Report
    b. Membership Report
  4. AGM: Dates, list of topics, guest speaker (?), election
  5. Champlain Park History Book – 10 minutes – Decision – Alex
    a. Status Update
    b. Discussion on whether to help financially
    c. Or a book launch
  6. Meeting on functioning and structure of the Board- follow up – Richard
  7. Discussion and Decision – 20 minutes – Lynne
    a. Some options for Board Structure description for ONCA revision of by-laws.
    b. Consider how to advertise Board positions for AGM 2023/24 election.
  8. Contracts, Insurance, CPP Process Review and Discussion – 15 minutes – Heather and Lynne
  9. Other Business
  10. Next Meeting

Agenda last updated at 15:35 on September 24. Contact the secretary to add topics.

Community Association Board Meeting – May 11

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday May 11, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of April 11, 2023 – Liz
  2. Planning and Zoning update – Heather – 6 minutes – information
  3. Report on the Westboro Beach Project consultation – Richard – 5 minutes – information
  4. Proposal to hold a panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park – Richard – 15 minutes – decision
    The idea here is to provide an opportunity for Champlain Park residents to be more aware of what the implications of this legislation will be for Champlain Park. I proposed a panel with Jeff Leiper, Heather Pearl and a real estate agent to give their perspectives. When I approached Heather, she opted for a presentation instead to be given by an urban planner who she worked with previously on zoning issues. The objective is to just introduce the proposal for consideration by the Board.
  5. Membership Drive Proposal: Lynne – 15 minutes – Decision
  6. Financial Procedures – Lynne – 5 minutes – information
  7. ONCA (Ontario Not for Profit Legislation) – Lynne – 10 minutes – Information
    a) Lynne has background information, and the start of drafting a CPCA amended constitution (called “By-Laws” under ONCA).
    b) Recommended Seminar to Attend if interested (Geared to Community Associations): http://fca-fac.ca/2023/04/onca-webinar/
  8. ONCA Articles and By-Laws Need to be reviewed – Lynne – Information
  9. Review of Letters Patent (“Articles” under ONCA) – Lynne – 10 minutes – Decision (to retain as is or amend?)
  10. Other Business
  11. Next Meeting

Agenda last updated on May 7. Please contact the secretary to add topics.

Community Association Board Meeting – April 11

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday April 11, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Feb 28, 2023 – Liz
  2. Report of interim motions – all
  3. Planning and Zoning Fund Parameters – Heather – (Decision, 10 minutes)
  4. Insurance and Fieldhouse Contract Updates – Lynne – (Info, 5 minutes)
  5. Finances Interim Plans – Lynne
  6. Membership updates if available – Lynne
  7. Spring Clean-Up – Nick – (information, 3 minutes)
  8. Other Business
  9. Next Meeting

Agenda last updated on April 6. Please contact the secretary to add topics.

Community Association Board Meeting – February 28

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday February 28, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of January 24, 2023 – Liz
  2. Report of interim motions – all
  3. Use of the Planning and Zoning Fund (discussion) – Heather – 30 minutes
  4. Having an area on the website for jobs and services offered (decision) – Liz – 10 minutes
  5. History of Champlain Park: Update on Book – Bob Grainger – 10 minutes
  6. Membership Drive – Need coordinator (advertise?), dates – Lynne – 5 minutes
  7. Other Business
  8. Next Meeting

Agenda last updated on February 24, 18:37. Please contact the secretary to add topics.