Tag: Agenda

All the posts that contain a meeting agenda of some sort.

Community Association Board Meeting – February 28

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday February 28, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of January 24, 2023 – Liz
  2. Report of interim motions – all
  3. Use of the Planning and Zoning Fund (discussion) – Heather – 30 minutes
  4. Having an area on the website for jobs and services offered (decision) – Liz – 10 minutes
  5. History of Champlain Park: Update on Book – Bob Grainger – 10 minutes
  6. Membership Drive – Need coordinator (advertise?), dates – Lynne – 5 minutes
  7. Other Business
  8. Next Meeting

Agenda last updated on February 24, 18:37. Please contact the secretary to add topics.

Community Association Board Meeting – January 24

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday January 24, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Nov 3 and Dec 12 2022 – Liz
  2. ONCA: Ontario Not for Profit Corporations Act – Lynne
    • Deadlines and Proposed Process
  3. FCA Insurance Working Group: – Lynne
    • Update on Rink Accident Insurance
    • changes expected in how CA’s will be insured when current insurance expires June 1, 2023
    • Comparison of volunteer coverage for bodily injury (Rink vs Other CPCA volunteers)
  4. P&Z update on FCA project on recommendations to improve the CofA process. (H.Pearl, 5 minutes)
  5. Traffic problems at IPD/Scott – H. Pearl, 5 minutes
    • Jeff Leiper brings together reps from the City (traffic planning, OC Transpo, OPS), NCC, RCMP and affected communities to seek ways to mitigate traffic problems associated with Scott / IPD / Parkway / Champlain Bridge nexus.
  6. Request for CPCA donation to Mechanicsville’s OLT process re: the Lazy Bay Commons (D. Buckles, 10 minutes)
    • This agenda item is the outcome of an originally much more comprehensive request made by Daniel Buckles, to a subset of the Board members, just before the AGM last fall. A significant amount of information was exchanged, and a report generated, provided and (mostly) accepted.
  7. Voting by email – Lynne – Please respond
  8. Emails: avoiding the volume – Lynne
  9. Civic Engagement – Richard – 15 minutes
  10. Motion re Signage for the Rink – Liz & Dave – 5 minutes
  11. Other Business
  12. Next Meeting

Agenda last updated on January 23rd. Contact the secretary to add topics.

Champlain Park’s Annual General Meeting – November 30

Champlain Park Community Association Annual General Meeting

Wednesday November 30, 2022, 7 pm

Virtual Meeting by Zoom

To attend the meeting please register at this link:
https://us02web.zoom.us/webinar/register/WN_wXCeoOe1QfePbK9IDLypCA

Agenda

Chair – Nick Xenos

Guest Speaker – Jeff Leiper, Councillor, will speak on general issues affecting Kitchissippi Ward and on Ontario Bill 23: The More Homes Built Faster Act and how it might affect Champlain Park (30 to 40 minutes).

Planning and Zoning Report – Heather Pearl (10 minutes)

Financial Report from CPCA Finance Committee – Dave Harding (10 minutes)

Call for Volunteers – Lynne Bankier (5 minutes)

Election of Board for 2022/2023 – Nick Xenos (10 minutes)

Business Items

  1. Approval of minutes of previous AGM, 1 Feb 2022 – Liz Gyalokay (2 minutes)
  2. Reports from the 2022 Board
    1. Environment and Kichi Sibi Winter Trail – Kris Phillips (2 minutes)
    2. Rink Update – Dave Harding (5 minutes)
    3. Communications – Carol Arnason (2 minutes)
    4. Membership – Jennie Hornosty (2 minutes)
    5. Social – Nick Xenos (2 minutes)
    6. Civic Engagement – Richard Lochead (5 minutes)
    7. Fieldhouse Update – Laurie Fagan (2 minutes)
  3. Other Business
  4. Adjournment

Related Documents

Community Association Board Meeting Agenda – November 3

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday November 3, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

The CPCA AGM date will be announced soon. We are drawing up a slate of nominees for the election. If you are interested in finding out more about how our Board operates, and how you might become involved, we would be pleased to meet you. Attending this CPCA Board virtual meeting would be a good opportunity to get an idea of what your community association does and how you might contribute.

To find out more, the current list of people and roles (click on their title for an explanation) is at https://champlainpark.org/the-cpca-organization/ The Community Plan (a list of goals, sort of like a mission statement in purpose) is at https://champlainpark.org/champlain-park-community-association-cpca-community-plan/

Open session

  1. Approval of minutes of Oct 6, 2022 – Liz
  2. Report of interim motions – all
  3. Planning for the next AGM – all
    1. Date (NB waiting for Jeff Leiper’s office to suggest dates)
    2. Chair: Nick
    3. Guest speaker ideas
    4. Reports from board members; confirm which ones
    5. Election of board; need to call for nominations and develop slate of nominees
    6. Invitation to Councillor: (NB: invitation sent, waiting for Jeff’s office to respond)
  4. Other Business
  5. Next Meeting

Agenda last updated at 15:48 on October 29th. Contact the secretary to add topics.

Community Association Board Meeting Agenda – October 6

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday October 6, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of June 15, 2022 – Liz
  2. Report of interim motions – all
  3. Planning for the next AGM – all
    1. Date
    2. Chair
    3. Guest speaker ideas
    4. Reports from board members; which ones?
    5. Election of board; need to call for nominations and develop slate of nominees
    6. Invitation to Councillor?
  4. Membership Drive Report – Jennie – info
  5. Skating Rink Operation – Lynne – info
  6. Purchase of Snowblower – Dave – info
  7. Other Business
  8. Next Meeting

Agenda last updated at 10:45 on October 4th. Contact the secretary to add topics.

Community Association Board Meeting Agenda – June 15

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday June 15, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 4, 2022 – Lynne
  2. Report of interim motions – all
  3. Membership and awareness drive – Jennie & Richard – Decision
  4. Timing of AGM – return to having the AGM in the fall? – Richard – Decision
  5. Report on Neighbours for Tunney’s and K-9 meetings – Heather – Info
  6. Fieldhouse Garden – Decision – Laurie Motions
    i) To approve a revised budget of $615.
    ii) To approve Laurie Fagan, Fieldhouse Co-ordinator, as signatory on behalf of the CPCA  for two contracts required to build and maintain the garden:  Consent to Enter, Maintenance Agreement
  7. Update on Fieldhouse Operations – Laurie
  8. Update on Community Partners Insurance Program – Info – Lynne
  9. Other Business
  10. Next Meeting

Agenda last updated at 14:55 on June 10th.

Community Association Board Meeting Initial Agenda – June 15

This is the initial agenda; please contact the secretary if you have things you want to add to it.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday June 15, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 4, 2022 – Lynne
  2. Report of interim motions – all
  3. Membership and awareness drive – Jennie & Richard
  4. Timing of AGM – return to having the AGM in the fall? – Richard – Decision
  5. Other Business
  6. Next Meeting

Agenda last updated at 03:04 on June 4th.

Community Association Board Meeting Agenda – May 4

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday May 4, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

    1. Approval of minutes of March 5, 2022 – Liz
    2. Report of interim motions – all
    3. Rink Coordination – decision – Kris, Matt
    4. Community Partner Insurance Program – Information – Lynne
    5. Approval in principle of funds to be used in partnership with the FCA on a commemorative tree and plaque (in honour of Amy (Kempster) Steele – Decision – Heather
    6. General Covid Operations & sample waiver – Lynne
    7. Membership and awareness drive – Richard
    8. Night Sky Telescope viewing proposal – information/decisions – Richard & Don Monet
    9. Other Business
    10. Next Meeting

Agenda last updated at 21:15 on April 30th.

Community Association Board Meeting Agenda – March 3

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday March 3, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Jan 10, 2022 – Liz
  2. Report of interim motions – all
    • Doodle Result for Minutes: Royal Mental Hygiene Challenge- To post – carried
  3. Website Posting Guidelines – Carol – (Information – 10 minutes)
  4. Financial : Renewal of GIC – Dave – (Decision – 5 minutes)
  5. Discussion on various Policies: – Lynne – (Information/Decision – 25 minutes)
    1. CPCA Board members attending external organization meetings: When are we reps for CPCA vs. reps for other organizations or participation as independent members; how to interact with the CPCA Board as a CPCA rep – Lynne
    2. Delegated Authority for CPCA input on technical items such as zoning; how to interact with the CPCA Board – Lynne
    3. CPCA signing of Contracts: “The Devil is in the Detail” – Lynne
  6. Writing a letter to the City re rink renewal – Liz (decision, 5 minutes)
  7. Other Business
  8. Next Meeting

Agenda last updated at 22:16 on March 1st.

Annual General Meeting – February 1

Champlain Park Community Association Annual General Meeting

Tuesday, February 1, 2022, 7:00 PM

Virtual Meeting by Zoom

To attend the meeting please register at this link: https://us02web.zoom.us/webinar/register/WN_daEgrV3MRdeR86w9hkV0WA

Everybody Welcome

Nominations

If anyone is interested in running for a position on the CPCA board, please contact Lynne Bankier via champlainpark@gmail.com.

Executive Officers
Co-Chair Co-Chair 1 champlainpark@gmail.com
Co-Chair Heather Pearl hptek20@teksavvy.com
Vice-chair Vacant
Secretary Liz Gyalokay champlainpark@gmail.com
Treasurer Dave Harding champlainpark@gmail.com

Board Members

Most of the following positions are Committee Coordinators:
FCA Representative Richard Lochead rlochead@sympatico.ca
Communications Carol Arnason arnasoncarol@gmail.com
Environment Kris Phillips kriscpca@gmail.com
Fieldhouse Laurie Fagan lauriefagan59@gmail.com
Membership Jennie Hornosty Jennie.Hornosty@gmail.com
Planning and Zoning Heather Pearl hptek20@teksavvy.com
Social Convenor Nick Xenos chparkevents@yahoo.com
Member at Large Michael Cheng cheng12@sympatico.ca
Member at Large Josh Bizjak tjbizjak@gmail.com
Member at Large Vacant

Agenda

  1. Chair: Nick Xenos
  2. Guest Speaker: David Wise, City of Ottawa, Planner and Program Manager, Zoning Unit (30 minutes)
  3. Financial Report from CPCA Finance Committee: Dave Harding (10 minutes)
  4. Election of Board for 2022: Nick Xenos (10 minutes)
  5. Report from City Councillor: Jeff Leiper (30 minutes)
  6. Business Items:
    1. Approval of minutes of previous AGM 27 Jan 2021: Liz Gyalokay (2 minutes, see Minutes.pdf)
    2. Reports from the 20-21 Board (5 minutes each)
      1. Planning and Zoning – Heather Pearl (P&Z Report.pdf, Climate Change.pdf)
      2. Environment – Kris Phillips (Environment Recap.pdf)
      3. Rink Update – Dan Wilcock
      4. Communications – Carol Arnason
      5. Membership – Jennie Hornosty
      6. Social – Nick Xenos
      7. Civic Engagement – Roland Dorsay
      8. Thanks to departing board members – Nick Xenos
    3. Call for volunteers – Lynne Bankier (5 minutes)
    4. Other Business
    5. Adjournment

Poster

[Poster for the Annual General Meeting]
AGM Poster 2022.pdf