Category Archives: Champlain Park Community Association (CPCA)

CPCA Executive Meeting – October 19

Champlain Park Community Association (CPCA) Executive Meeting

Thursday October 19, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.

Agenda

  1. Approval of previous minutes of executive meeting September 21, 2017, and review of action items – All
  2. Report of interim executive motions – All
  3. AGM Preparation – All
    1. Finalize the agenda
    2. Board member nomination list – Lynne
    3. Chairperson
    4. Speakers
    5. Reports
    6. Other arrangements (e.g. refreshments, setup, opening the fieldhouse)
    7. Handout material to be given to Liz by Monday Oct 23 9 a.m.
  4. Social Coordinator update – Carol (10 minutes)
    DECISION “Vote needs to be taken on Halloween Fun Run donation (CPP already passed Treasurer approval). Also, I wish to update Executive on progress by organizers of Christmas Eve sleigh ride”
  5. Decision-Making Protocol – Roland & Lynne
  6. Voting procedures for those who attend via teleconference – Joan (5 minutes)
  7. Publishing executive minutes and documents – Liz (5 minutes)
    DECISIONS:

    • Do we publish the documents we are going to discuss before or after the meeting at which they are considered, or not at all?
    • do we publish minutes on the website after they are finalized?
  8. Next meeting

Adopt a Pontiac Planter!

Seven planters have been installed by the City at the Park on Pontiac, to create and beautify a new greenspace (pending removal of the NCC fence and some pavement). The Community is responsible for planting and caring for the Planters. Two have been adopted already by a generous neighbour (marked with a stake). Five more are available for adoption. Let the Environment Committee (dbuckles@sas2.net) know if you are willing to get some perennials started this fall, and care for further planting and watering of a planter in the Spring. The City rules require that no food plants be included in a City planter, for food safety and liability reasons.
[Concrete Planters on Pontiac, with dirt installed]

Fieldhouse Coordinator Away – Back October 16

Laurie Fagan, the field house co-ordinator will be away from Friday September 29 to Sunday October 15.

So please don’t fill out an on-line request form as she will be out of the country.

If you are looking to book an event at the field house you can call her when she returns at 613-728-1945 in the evenings.

Thanks
Laurie

CPCA Executive Meeting – September 21

Champlain Park Community Association (CPCA) Executive Meeting

Thursday September 21, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.

Agenda

  1. Approval of previous minutes of executive meeting June 8, 2017, and review of action items – All
  2. Review of how to update action items – All
  3. Report of interim executive motions – All
  4. Fieldhouse sensitivity and remote attendance arrangements update – Heather, Liz
  5. Budget – Joan (15 mins)
    1. CPCA Financial Statments
    2. Budget process for 2017-2018
    3. CPCA Finances August 31, 2017
    4. Draft budget 2017-2018
  6. Development Fund – P&Z committee – 5-10 minutes
    1. Development Budget Allocation Update 17Sept2017
    2. CPCA development fund 2017-2018
  7. AGM agenda & possible speakers – All
  8. AGM Election: Board Member Nomination List – current members – Lynne
  9. Decision-Making Protocol – Roland
  10. Request for funds for the tree inventory proposal – Daniel
  11. Pontiac Closure – Planters Business Questions – Lynne
  12. Update on the Fieldhouse Garden Project – Laurie
  13. NCC agreement: indemnity clause update – Daniel/Adrian
  14. How to attract people to meetings and whether to post minutes on the website – All
  15. Report of the Mayor’s breakfast for Kitchissippi Ward/Jeff – Duncan (2 minutes)
  16. Kitchissippi Ward Spending Plan – Roland
  17. Scott Street Bus Detour- Update – Roland
  18. Thai Embassy Update – Roland
  19. Membership of the Risk Management Committee – Lynne (2 minutes)

CPCA Executive Meeting Agenda Updated

Just a note to let you know that Laurie’s flower garden at the field house project has been added to the agenda.

CPCA Executive Meeting Agenda – June 8

Agenda

Champlain Park Community Association (CPCA) Executive Meeting

Thursday June 8, 7:30 pm, at Lynne’s house, 183 Carleton.

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

We will start the meeting promptly at 7:30 as there is a lot to cover.

As space is limited at Lynne’s house, guests should email Lynne to let her know they are coming, so she can organize chairs.

Open session (Approx 1 hour)

  1. Approval of previous minutes of executive meeting Jan 11, 2017, and review of action items – All
  2. Report of interim executive motions – All
  3. Open versus Closed Agenda Items – Lynne
  4. Decision-Making Protocol – Roland
  5. “Housekeeping” items – Brief- Lynne
    • Presenting CPCA position to external parties Protocol
    • Template for CPCA Correspondence
    • Signature lines in CPCA Correspondence:
      1. Name, Exec Position. Champlain Park Community Association (CPCA)
      2. On Behalf of the Executive or On Behalf of the XXX Committee
  6. Assigning one point person to co-ordinate internal discussion and to communicate conclusions/requests to external parties – Lynne
  7. Membership Risk Management Committee – can be deferred – Lynne
  8. Project for 150th Perennial Flower Garden outside the field house – Laurie

CPCA Executive Meeting – April 11

Champlain Park Community Association (CPCA) Executive Meeting Open Session
Tuesday April 11, 2017
7:30 PM at Heather’s House

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

Heather’s house is at 251 Keyworth, check the web site (this post) for last minute location changes.

Agenda

Open session (Approx 1.25 hours)

  1. Approval of previous minutes of executive meeting Jan 11, 2017, and review of action items – All
  2. Report of interim executive motions – All
  3. Decision-making process re: what issues CPCA will address as a board vs. inform community via website – Duncan, Roland, all
  4. Suggestion to have CPCA Agenda and Minutes posted on the CP website for providing more transparency to our community at large – Adrian
  5. Information Management practices for CPCA – Liz
  6. Environment Committee report – Daniel
  7. LRT Phase 2 Bus Detour – Roland
  8. Community Projects for Approval – Adrian