Community Association Board Meeting Agenda – October 6

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday October 6, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of June 15, 2022 – Liz
  2. Report of interim motions – all
  3. Planning for the next AGM – all
    1. Date
    2. Chair
    3. Guest speaker ideas
    4. Reports from board members; which ones?
    5. Election of board; need to call for nominations and develop slate of nominees
    6. Invitation to Councillor?
  4. Membership Drive Report – Jennie – info
  5. Skating Rink Operation – Lynne – info
  6. Purchase of Snowblower – Dave – info
  7. Other Business
  8. Next Meeting

Agenda last updated at 10:45 on October 4th. Contact the secretary to add topics.

Our Field House is Open

After much discussion with city staff, the Champlain Park Community Association Board has decided that the field house will be open again for activities.

[Champlain Park's Field House, at 140 Carleton / 149 Cowley, orthogonal side view]

Other City of Ottawa recreation facilities are open and since a number of Covid-19 requirements have been dropped, that made it difficult for us to operate as a volunteer-run facility, the time is right to open things up after being closed for 2.5 years.

This means regular clubs that met pre-COVID as well as those booking for a one-time event (birthday party, baby shower, etc) can now proceed. (If you need to make a booking see the field house request form https://champlainpark.org/park/fieldhouse/).
Continue reading “Our Field House is Open”

Community Association Board Meeting Agenda – June 15

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday June 15, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 4, 2022 – Lynne
  2. Report of interim motions – all
  3. Membership and awareness drive – Jennie & Richard – Decision
  4. Timing of AGM – return to having the AGM in the fall? – Richard – Decision
  5. Report on Neighbours for Tunney’s and K-9 meetings – Heather – Info
  6. Fieldhouse Garden – Decision – Laurie Motions
    i) To approve a revised budget of $615.
    ii) To approve Laurie Fagan, Fieldhouse Co-ordinator, as signatory on behalf of the CPCA  for two contracts required to build and maintain the garden:  Consent to Enter, Maintenance Agreement
  7. Update on Fieldhouse Operations – Laurie
  8. Update on Community Partners Insurance Program – Info – Lynne
  9. Other Business
  10. Next Meeting

Agenda last updated at 14:55 on June 10th.

Community Association Board Meeting Initial Agenda – June 15

This is the initial agenda; please contact the secretary if you have things you want to add to it.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday June 15, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 4, 2022 – Lynne
  2. Report of interim motions – all
  3. Membership and awareness drive – Jennie & Richard
  4. Timing of AGM – return to having the AGM in the fall? – Richard – Decision
  5. Other Business
  6. Next Meeting

Agenda last updated at 03:04 on June 4th.

Community Association Board Meeting Agenda – May 4

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday May 4, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

    1. Approval of minutes of March 5, 2022 – Liz
    2. Report of interim motions – all
    3. Rink Coordination – decision – Kris, Matt
    4. Community Partner Insurance Program – Information – Lynne
    5. Approval in principle of funds to be used in partnership with the FCA on a commemorative tree and plaque (in honour of Amy (Kempster) Steele – Decision – Heather
    6. General Covid Operations & sample waiver – Lynne
    7. Membership and awareness drive – Richard
    8. Night Sky Telescope viewing proposal – information/decisions – Richard & Don Monet
    9. Other Business
    10. Next Meeting

Agenda last updated at 21:15 on April 30th.

Community Association Board Meeting Agenda – March 3

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday March 3, 2022
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Jan 10, 2022 – Liz
  2. Report of interim motions – all
    • Doodle Result for Minutes: Royal Mental Hygiene Challenge- To post – carried
  3. Website Posting Guidelines – Carol – (Information – 10 minutes)
  4. Financial : Renewal of GIC – Dave – (Decision – 5 minutes)
  5. Discussion on various Policies: – Lynne – (Information/Decision – 25 minutes)
    1. CPCA Board members attending external organization meetings: When are we reps for CPCA vs. reps for other organizations or participation as independent members; how to interact with the CPCA Board as a CPCA rep – Lynne
    2. Delegated Authority for CPCA input on technical items such as zoning; how to interact with the CPCA Board – Lynne
    3. CPCA signing of Contracts: “The Devil is in the Detail” – Lynne
  6. Writing a letter to the City re rink renewal – Liz (decision, 5 minutes)
  7. Other Business
  8. Next Meeting

Agenda last updated at 22:16 on March 1st.

Champlain Park Winter Trail Donation

The Champlain Park Community Association has donated $500 to support the Kichi Sibi Winter Trail. It fits several of our community goals, from being a welcoming neighbourhood to civic engagement. It’s nice to see the trail being used to such a great extent by our neighbours and the larger community of Ottawa.

The recent path extension to Scott street gives easier access. Some houses on Northwestern have garden gates that lead directly to the trail, possibly something real estate agents would like to mention. 🙂 For the rest of us, the trail conveniently threads through the rinks in our park and has a turn-around loop at the Champlain Park fieldhouse, though that would be more useful after COVID has abated when we can open the fieldhouse changing room.

[Presentation of the Champlain Park Community Association donation cheque to Dave Adams of the Kichi Sibi Winter Trail]
Presentation of the Champlain Park Community Association donation cheque to Dave Adams of the Kichi Sibi Winter Trail. Left to right: Kris Phillips (our local shovel elf), Dave Adams (trail founder) and Adrian Bradley (our local trail maintainer). Note the Trail Heads team t-shirts they’re wearing. Some of our Champlain Park rinks are in the background.
[Big cheque leaning on business end of the grooming equipment]
The $500 donation cheque leaning on the business end of the grooming equipment. In person that bright LED light is quite blinding, but then it’s needed for night grooming. You just have to go and flatten the snow when conditions demand it.
[Grooming equipment, new skidoo #3 made possible by donations]
Some serious grooming equipment, new skidoo #3, and the somewhat expensive gasoline supply are made possible by donations. Champlain Park Puddle Rink is in the background.