Champlain Park Community Association (CPCA)
Annual General Meeting (AGM)

Tuesday November 22, 2016
at the Champlain Park Fieldhouse
7:15 to 7:30 PM: Refreshments
7:30 PM: Business Meeting

Guests:

• Councillor Jeff Leiper: Updates on Champlain Park Issues (20 minutes)
• Catherine McKenna, MP, Ottawa Centre (sends her regrets)
• A representative of the Ottawa Mosque

(Q & A will be hosted by each guest)

Business Items:

1. Approval of minutes of 19 Nov 2015 AGM – Liz (2)
2. Community Plan – Nick (5)
3. Election of Executive for 2016/17 and Call for Volunteers – CoChair1 (5)
4. Reports (5 minutes each)
   • Treasurer – Joan
   • Membership – Boris
   • FCA (Federation of Citizens’ Associations) – Roland
   • Planning and Zoning – Duncan
   • Social – Carol
   • Environment – Nick
5. Other Business
6. Adjournment

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Election of Officers and Call for Volunteers:

• You can ask to be nominated for any of the listed positions.
• Names of current nominees are listed on the chart. Most are current executive members who are willing to stay on.
• However we are actively seeking new board members.
• Some positions can be shared, as there is always plenty to do. For example, we have 2 Co-Chairs.
• We also have an executive position called “Member at Large”. This allows people to be on the executive without a specific “portfolio” and to contribute in a variety of ways as per your interests. Some of our current board members started as Member at Large and then “specialized”.
• Please see the CPCA organizational chart to get some ideas of how you might contribute if you are interested in becoming an executive member or non-executive volunteer.
• If you are thinking of joining the executive/board in the future, attending some of our open executive meetings (advertised on our website) is a good way to familiarize yourself with the work of the community association.

To be added to the slate of executive/board member nominees for the election, contact CoChair1 CPCA, at champlainpark@gmail.com

Please provide: Name, Position/area of interest

Also see the Community Plan for a description of our activities. Contact the listed co-ordinator if interested in a specific volunteer area.

Champlain Park Community Association (CPCA) AGM

Thursday November 19, 2015
Champlain Park Fieldhouse @ 7:15 PM

Election of Officers and Call for Volunteers

• You can ask to be nominated for any of the positions listed in the attached organizational chart
• Names of current nominees are listed on the chart. Most are current executive members who are willing to stay on.
• However we are actively seeking new board members.
  Some positions can be shared as there is always plenty to do. For example, we have 2 Co-Chairs.
• We also have an executive position called “Member at Large”. This allows people to be on the executive without a specific “portfolio” and to contribute in a variety of ways as per your interests. Some of our current board members started as Member at Large and then “specialized”.
• Please see the organizational chart to get some ideas of how you might contribute if you are interested in becoming an executive member or non-executive volunteer.
• If you are thinking of joining the executive/board in the future, attending some of our open executive meetings (advertised on our website) is a good way to familiarize yourself with the work of the community association.

Contact (for info or to be added to the slate of executive/board member nominees for the election):
CoChair1 champlainpark@gmail.com, (leave name, phone number, position/type of volunteer work of interest)

In addition to exec/board nominees, we are looking for the following types of Volunteers:

• All committees welcome new members
• Coordinators for next year’s Halloween party are needed; this year it did not happen due to lack of volunteers to co-ordinate. Contact Carol Arnason carol.arnason@ocsb.ca
• Membership Drive happens in the spring and is an important source of revenue for the association. We need door to door canvassers, who each take on a block or two of homes. Contact Boris Jacouty bjacouty@gmail.com
• Neighbourhood Watch requires block captains. Contact Sarah Livermore sarah.livermore@hotmail.com

Agenda

1. Approval of minutes of 2014 AGM
2. Committee Reports (should take about 30 minutes).
   1. Development Committee – Heather
   2. Social – Carol
   3. Traffic and Federation of Citizens Association (FCA)- Roland
   4. Environment Committee – Nick
3. Planning Exercise – Nick (10 mins)
4. Treasurer’s Report and Membership Report – Joan (5 minutes)
5. Election of Executive for 2015/16 CoChair1 (10 minutes)
6. Guest speaker with Q & A – City Councillor for Kitchissippi Ward, Jeff Lieper (45 minutes, with 8:25 p.m. start time)
7. Adjournment

Champlain Park Organization Chart Updated 27Oct2015.pdf