Champlain Park’s Annual General Meeting – November 5

AGM 2025

Wednesday November 5, 2025, 7 pm

Hybrid Meeting by Google Meet or in Person

This will be a hybrid meeting, both virtually and in person at the Fieldhouse. Please e-mail champlainpark@gmail.com with subject “Meeting Link” for access to the video conference.

If you want to vote or just show your support for our efforts, please get a membership. Resident Members (live in Champlain Park and joined CPCA) can run for election and vote. Any resident member can run for any position, in advance, or at the AGM. One Member at Large position is reserved for new members.

Agenda

Chair – Nick Xenos

Election

Election of Board for 2025/2026 – Nick Xenos (10 minutes)

Business Items

Approval of Minutes AGM November 20, 2024 – Anita Saha (2 minutes)
Revised CPCA By-Laws – Anita Saha & Lynne Bankier (10 minutes)
For detailed documents, see the By-Laws files near the end of this post.
Motions:
1. To accept the revised CPCA Articles of Incorporation
  * Objectives edited for clarity (edits posted on website)
  * Range of Directors 5 to 15 (add)
  * Two Membership Classes: Resident Member, Associate Member (add)
2. To accept the revised CPCA By-Laws version 3
Reports from the 2024/25 Board
1. Social; Project Proposals Process – Nick Xenos (10 minutes)
2. Motion to Waive an Audit; Financial & Membership Reports – Lynne Bankier (10 minutes)
3. Parks Committee – Joanne Chianello (10 minutes)
4. Communications & Fieldhouse – Laurie Fagan (5 minutes)
5. Traffic & Safety Committee – Bill Baggs (10 minutes)
6. Environment Committee – John Arnason (5 minutes)
7. Job Matchmaker, Neighbourhood History Book – Alex Smith (2 minutes)
8. Historical Photos Exhibition – Richard Lochead (2 minutes)
9. Planning & Zoning – Heather Pearl (10 minutes)
Questions for CPCA Presenters (15 minutes)
Guest Jeff Leiper on Zoning, Tunney’s Pasture Development (20 minutes)
Other Business

About the CPCA Board

See the organization chart for details about each board position.

The CPCA Board makes financial and other types of decisions as “a collective” through Community Project Proposals (CPP) and specific motions. None of the board members have the authority to make decisions or to allocate monies independently.

The Role of Directors on the board is to provide oversight and coordination in our areas of operation (see the community plan for a list of our goals and the committees working on each goal).

The Committee Chairs must be Directors, but volunteers who are not board members are welcome to contribute to the work of any committee. Contact the webmaster, who will connect you with the appropriate director.

Board Structure for the November 5, 2025 CPCA Election

The CPCA Board of Directors will consist of 13 Elected positions for fiscal 2025/26
Positions are included to cover business and communications functions and areas of operation listed in the community plan (updated annually).
Committee Chairs will ensure that required tasks are done in their area of operation, coordinate a team of other volunteers if applicable, and communicate with the board as a whole regarding issues and required decisions (committees cannot make decisions independently; but they can advise the board.)
After familiarizing themselves with the work of the Board, Members at Large must contribute to the work of the board by taking on at least one task or committee role
The ONCA legislation states that one person may occupy more than one position. However, each individual will have only 1 vote.

Director Positions for 2025 Nov. 5 CPCA Election:

Role	Title	Current Candidates
Meeting Chair		Nick Xenos
Secretary		Anita Saha
Finance/Membership/Risk Management	Chair	Lynne Bankier
Communications Committee	Chair	Laurie Fagan
Planning, Zoning and Environmental Policies	Chair	Heather Pearl
Environment Committee	Chair	Shelagh Jane Woods
Parks Committee	Chair	Joanne Chianello
Traffic Safety Committee	Chair	Bill Baggs
Social Committee	Chair	Nick Xenos
Fieldhouse	Coordinator	Laurie Fagan
Member at large	FCA General Meetings	Richard Lochead
Member at large	Webmaster, Technical	Alex Smith
Member at large	reserved for new member	Open