Suggestions wanted

2 Champlain Park residents have kindly donated $500 to our community association, and the Board is considering how to spend this money. We invite our residents to submit suggestions to the webmaster by January 8, 2018.The suggestions will be considered by the Board at our January meeting.

So far we have received the following suggestions

• Double our contribution to the SJAM Winter Trail from $250.00 to $500.00
• Winter event related to the SJAM Winter Trail
• A special spring event in conjunction with our membership drive
• An event to celebrate our community’s history and ecosystem
• Refill the planters on Pontiac with better soil and buy spring bulbs
• A bench and rack for skiing
• A chess or ping pong table
• Summer bonfire with free refreshments
• New paint for the hockey rink boards
• Bocce court

We look forward to receiving more suggestions from our residents. Please reply to champlainpark@gmail.com

Champlain Park Community Association (CPCA) Executive Meeting Open Session
Tuesday November 28, 2017
7:30 PM at the Fieldhouse

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

Agenda

Open session

1. Approval of previous minutes of executive meeting October 19, 2017, and review of action items – All
2. Report of interim executive motions – All
3. Whether to put draft AGM minutes on the website: Decision – Liz (5 minutes)
4. Current Financial Statement (see file CPCA Finances October 31, 2017) – Joan (5 minutes)
5. Suggestions for allocating the $500 donation recently received and other donations – Joan and Adrian (15 minutes)
6. CPP Approval Motions – Adrian (20 minutes)
   These may include
   • Christmas Sleigh Ride
   • Winter Carnival
   • Fieldhouse Community Speaker
7. Champlain Park Improvement Project – will discuss briefly what this is, and plans moving forward – Adrian (10 minutes)
8. Membership drive and strategies for increasing the number of members. (For discussion) – Jennie (15 minutes)
9. Executive Activity Reports – Information – Roland ( 3 minutes)
10. Other Business
11. Next meeting

Champlain Park Community Association (CPCA) Executive Meeting

Thursday October 19, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.

Agenda

1. Approval of previous minutes of executive meeting September 21, 2017, and review of action items – All
2. Report of interim executive motions – All
3. AGM Preparation – All
   1. Finalize the agenda
   2. Board member nomination list – CoChair1
   3. Chairperson
   4. Speakers
   5. Reports
   6. Other arrangements (e.g. refreshments, setup, opening the fieldhouse)
   7. Handout material to be given to Liz by Monday Oct 23 9 a.m.
4. Social Coordinator update – Carol (10 minutes)
   DECISION “Vote needs to be taken on Halloween Fun Run donation (CPP already passed Treasurer approval). Also, I wish to update Executive on progress by organizers of Christmas Eve sleigh ride”
5. Decision-Making Protocol – Roland & CoChair1
6. Voting procedures for those who attend via teleconference – Joan (5 minutes)
7. Publishing executive minutes and documents – Liz (5 minutes)
   DECISIONS:
   • Do we publish the documents we are going to discuss before or after the meeting at which they are considered, or not at all?
   • do we publish minutes on the website after they are finalized?
8. Next meeting

Laurie Fagan, the field house co-ordinator will be away from Friday September 29 to Sunday October 15.

So please don’t fill out an on-line request form as she will be out of the country.

If you are looking to book an event at the field house you can call her when she returns at 613-728-1945 in the evenings.

Thanks
Laurie