Category: Champlain Park Community Association (CPCA)

Spending Suggestions Wanted

Suggestions wanted

2 Champlain Park residents have kindly donated $500 to our community association, and the Board is considering how to spend this money. We invite our residents to submit suggestions to the webmaster by January 8, 2018.The suggestions will be considered by the Board at our January meeting.

So far we have received the following suggestions

  • Double our contribution to the SJAM Winter Trail from $250.00 to $500.00
  • Winter event related to the SJAM Winter Trail
  • A special spring event in conjunction with our membership drive
  • An event to celebrate our community’s history and ecosystem
  • Refill the planters on Pontiac with better soil and buy spring bulbs
  • A bench and rack for skiing
  • A chess or ping pong table
  • Summer bonfire with free refreshments
  • New paint for the hockey rink boards
  • Bocce court

We look forward to receiving more suggestions from our residents. Please reply to champlainpark@gmail.com

CPCA Executive Meeting – November 28

Champlain Park Community Association (CPCA) Executive Meeting Open Session
Tuesday November 28, 2017
7:30 PM at the Fieldhouse

Exec meetings will have an open session for community residents to observe exec business discussions. Non exec community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the executive only.

Agenda

Open session

  1. Approval of previous minutes of executive meeting October 19, 2017, and review of action items – All
  2. Report of interim executive motions – All
  3. Whether to put draft AGM minutes on the website: Decision – Liz (5 minutes)
  4. Current Financial Statement (see file CPCA Finances October 31, 2017) – Joan (5 minutes)
  5. Suggestions for allocating the $500 donation recently received and other donations – Joan and Adrian (15 minutes)
  6. CPP Approval Motions – Adrian (20 minutes)
    These may include

    • Christmas Sleigh Ride
    • Winter Carnival
    • Fieldhouse Community Speaker
  7. Champlain Park Improvement Project – will discuss briefly what this is, and plans moving forward – Adrian (10 minutes)
  8. Membership drive and strategies for increasing the number of members. (For discussion) – Jennie (15 minutes)
  9. Executive Activity Reports – Information – Roland ( 3 minutes)
  10. Other Business
  11. Next meeting

Champlain Park’s Annual General Meeting – October 24

Champlain Park Community Association (CPCA)
Annual General Meeting (AGM)

Tuesday October 24, 2017
at the Champlain Park Fieldhouse
7:15 to 7:30 PM: Refreshments
7:30 PM: Business Meeting

Chair: Jon Chaplan

Speakers:

  • Councillor Jeff Leiper: Updates on Champlain Park Issues (15 minutes)
  • Dave Allston, historian, Champlain Park family history (10 minutes)

Continue reading “Champlain Park’s Annual General Meeting – October 24” →

CPCA Executive Meeting – October 19

Champlain Park Community Association (CPCA) Executive Meeting

Thursday October 19, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.

Agenda

  1. Approval of previous minutes of executive meeting September 21, 2017, and review of action items – All
  2. Report of interim executive motions – All
  3. AGM Preparation – All
    1. Finalize the agenda
    2. Board member nomination list – CoChair1
    3. Chairperson
    4. Speakers
    5. Reports
    6. Other arrangements (e.g. refreshments, setup, opening the fieldhouse)
    7. Handout material to be given to Liz by Monday Oct 23 9 a.m.
  4. Social Coordinator update – Carol (10 minutes)
    DECISION “Vote needs to be taken on Halloween Fun Run donation (CPP already passed Treasurer approval). Also, I wish to update Executive on progress by organizers of Christmas Eve sleigh ride”
  5. Decision-Making Protocol – Roland & CoChair1
  6. Voting procedures for those who attend via teleconference – Joan (5 minutes)
  7. Publishing executive minutes and documents – Liz (5 minutes)
    DECISIONS:

    • Do we publish the documents we are going to discuss before or after the meeting at which they are considered, or not at all?
    • do we publish minutes on the website after they are finalized?
  8. Next meeting

Adopt a Pontiac Planter!

Seven planters have been installed by the City at the Park on Pontiac, to create and beautify a new greenspace (pending removal of the NCC fence and some pavement). The Community is responsible for planting and caring for the Planters. Two have been adopted already by a generous neighbour (marked with a stake). Five more are available for adoption. Let the Environment Committee (dbuckles@sas2.net) know if you are willing to get some perennials started this fall, and care for further planting and watering of a planter in the Spring. The City rules require that no food plants be included in a City planter, for food safety and liability reasons.
[Concrete Planters on Pontiac, with dirt installed]

CPCA Executive Meeting – September 21

Champlain Park Community Association (CPCA) Executive Meeting

Thursday September 21, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.

Agenda

  1. Approval of previous minutes of executive meeting June 8, 2017, and review of action items – All
  2. Review of how to update action items – All
  3. Report of interim executive motions – All
  4. Fieldhouse sensitivity and remote attendance arrangements update – Heather, Liz
  5. Budget – Joan (15 mins)
    1. CPCA Financial Statments
    2. Budget process for 2017-2018
    3. CPCA Finances August 31, 2017
    4. Draft budget 2017-2018
  6. Development Fund – P&Z committee – 5-10 minutes
    1. Development Budget Allocation Update 17Sept2017
    2. CPCA development fund 2017-2018
  7. AGM agenda & possible speakers – All
  8. AGM Election: Board Member Nomination List – current members – CoChair1
  9. Decision-Making Protocol – Roland
  10. Request for funds for the tree inventory proposal – Daniel
  11. Pontiac Closure – Planters Business Questions – CoChair1
  12. Update on the Fieldhouse Garden Project – Laurie
  13. NCC agreement: indemnity clause update – Daniel/Adrian
  14. How to attract people to meetings and whether to post minutes on the website – All
  15. Report of the Mayor’s breakfast for Kitchissippi Ward/Jeff – Duncan (2 minutes)
  16. Kitchissippi Ward Spending Plan – Roland
  17. Scott Street Bus Detour- Update – Roland
  18. Thai Embassy Update – Roland
  19. Membership of the Risk Management Committee – CoChair1 (2 minutes)