CPCA Executive Meeting – October 19

Champlain Park Community Association (CPCA) Executive Meeting

Thursday October 19, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.

Agenda

1. Approval of previous minutes of executive meeting September 21, 2017, and review of action items – All
2. Report of interim executive motions – All
3. AGM Preparation – All
   1. Finalize the agenda
   2. Board member nomination list – CoChair1
   3. Chairperson
   4. Speakers
   5. Reports
   6. Other arrangements (e.g. refreshments, setup, opening the fieldhouse)
   7. Handout material to be given to Liz by Monday Oct 23 9 a.m.
4. Social Coordinator update – Carol (10 minutes)
   DECISION “Vote needs to be taken on Halloween Fun Run donation (CPP already passed Treasurer approval). Also, I wish to update Executive on progress by organizers of Christmas Eve sleigh ride”
5. Decision-Making Protocol – Roland & CoChair1
6. Voting procedures for those who attend via teleconference – Joan (5 minutes)
7. Publishing executive minutes and documents – Liz (5 minutes)
   DECISIONS:
   • Do we publish the documents we are going to discuss before or after the meeting at which they are considered, or not at all?
   • do we publish minutes on the website after they are finalized?
8. Next meeting