Champlain Park Community Association (CPCA) Board Meeting

Tuesday, September 10, 2024
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

1. Approval of Minutes
2. Interim Motions
3. Community Members Agenda Items
4. Park and Fieldhouse Improvement – Update from Joanne
5. Planning and Zoning – Update on City Process, Opportunity for Input, Heather and Lynne, 15 minutes
   • CPCA to establish board position on application of zoning categories, especially evolving overlay?
   • Delegated Authority to the CPCA P and Z Committee (Heather Chair, Lynne Member) to represent CPCA to the City?
   • Summary of Comments received to date by the City; FCA P & Z members encourage more comments on Draft 1
   • Sept. 11 “surprise” position of GOHBA on height increases in N2 shows why communities must provide their comments!
6. AGM – Agenda, Choose Date, Ideas for a Speaker, Everyone, 15 minutes
7. Next Meeting

Agenda last updated on September 9 at 6pm. Please contact the secretary to add topics.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, June 18, 2024
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

1. Approval of Minutes
2. Interim Motions
   • Approved – Enviro Tour for School children June 5, 6
   • Approved – Defend the Committee of Adjustment Decision at the Ontario Land Tribunal re: 182 Daniel Ave. Heather will represent CPCA. A limited amount from the P&Z fund approved.
3. Community Members Agenda Items
4. Park and Fieldhouse Improvement – Joanne
5. Draft Zoning By-Law Update 10 minutes
   • Draft Zoning By-Law (ZBL) for CP Update: Heather
   • Jeff’s Meeting on draft ZBL: Lynne
   • Reminder: Zoom on Zoning June 20 6:30 to 8:30 Register here
6. Public-facing Google folder for Planning, Zoning and Environmental Policies – Heather
   CPCA PZ&E presentations and analyses, including those relating to the Planning & Zoning fund and conditions for its use, are Board-approved, public information. This information now is posted in a public-facing Google folder.
7. Finance, Membership, Insurance Updates – Lynne 7 minutes
   • Updates on insurance etc.
   • Draft changes to Project Proposal CPP form and process
   • Motion: Not to schedule CPCA activities 2025 June 1 to 14 for insurance change-over reasons

Agenda last updated on June 12. Contact the secretary to add topics.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday April 24, 2024
7:00 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. If you are interested in organizing an event or activity, or addressing an issue or concern, you are welcome to come to a meeting to discuss it further. You can also write to the webmaster champlainpark@gmail.com who can direct you to the correct board member.

Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

1. Presentation to Daniel Buckles for his outstanding work and success in leading the projects to improve our community’s environment – Heather
2. Finances, Membership and Insurance Update – Lynne
3. Park and Fieldhouse Improvement, gathering info about what improvement residents would like – Joanne
4. How CPCA protects volunteers and community members: “Risk Management” – Lynne and Heather
5. Secretarial Procedures – Sarah 10 min
6. Motion to revise titles for Heather Pearl and SJ Wood to better reflect responsibilities now that the environment Ctee has a Chair.
7. Other Business
   • Suggest adding “Civic Engagement Report”
8. Next Meeting

Agenda last updated on April 15. Contact the secretary to add topics.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday February 28, 2024
7:00 PM via Google Meet
Everybody Welcome

Preamble: This meeting is an orientation session to start off the new year, to welcome, and introduce everyone to each other and to the community members who may be in attendance.

We will cover a number of items related to how CPCA conducts business, protects the public and volunteers through insurance, incorporation and risk management, and our duties as a corporate non-profit. Members of the community are welcome.

You will learn more about these essential business topics that support our other activities like our Social activities (Rink, Halloween, Winter Carnival, Holiday Sleigh Ride etc.), Beautifying our community through Planting, Community Clean-Up and Participation in many Municipal Issues. These business elements are essential to CPCA retaining its corporate status and to remaining in good standing with the City and other external organizations.
Continue reading “Community Association Board Meeting Agenda – February 28” →

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday January 9, 2024
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

1. Approval of minutes of November 20, 2023 – Liz- 2 minutes
2. AGM Preparation
   Technical arrangements – Alex
   Facilitation arrangements – Liz
   Review of draft agenda – All
3. Other Business
4. Next Meeting

Agenda last updated at 22:02 on January 3. Contact the secretary to add topics.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday November 20, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

1. Approval of minutes of September 27, 2023 – Liz
2. Improving Board Meeting Efficiency – Nick – (Decision – 5 minutes)
3. AGM Planning – All (see previous AGM)
   • Date: Jan 25, 2024
   • Technical arrangements for hybrid in person/virtual meeting: Alex
   • Chair: Nick?
   • Guest Speaker: Heather to confirm Dennis Jacobs as guest speaker
   • Slate for Election of Officers: Lynne
   • Panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park: Richard
   • Business Items (to be confirmed):
     1. Approval of Minutes of Previous AGM: Liz
     2. Financial Report – Lynne
     3. Planning and Zoning Report – Heather
     4. Environment and Kichi Sibi Winter Trail – Kris Phillips?
     5. Rink Update – ?
     6. Communications – Carol?
     7. Membership – Lynne or Mike?
     8. Social – Nick Xenos
     9. Civic Engagement – Richard
     10. Fieldhouse Update – Laurie
4. New Board Structure Options – Lynne and Laurie – (Decision – 15 minutes)
5. Update on Community Insurance Issues (CPIP) and brief context including risk management and retaining corporate status – Lynne – (Information – 10 minutes)
6. List of Operational Issues – Modus Operandi – Lynne (Decision – 10 minutes)
7. Top of Agenda for first meeting with new Board: Decision on list of priority topics – Lynne (Decision – 10 minutes)
   • Corporate responsibilities
   • Risk Management
   • Division of Tasks and Position Titles
8. Other Business
9. Next Meeting

Agenda last updated at 3:28 on November 15. Contact the secretary to add topics.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday September 27, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

1. Approval of minutes of May 11, 2023 – Liz
2. Civic Engagement Report from September 20th FCA meeting – Richard – 3-5 minutes
3. CPCA Membership and Finance – Lynne – 10 minutes
   a. Finance Report
   b. Membership Report
4. AGM: Dates, list of topics, guest speaker (?), election
5. Champlain Park History Book – 10 minutes – Decision – Alex
   a. Status Update
   b. Discussion on whether to help financially
   c. Or a book launch
6. Meeting on functioning and structure of the Board- follow up – Richard
7. Discussion and Decision – 20 minutes – Lynne
   a. Some options for Board Structure description for ONCA revision of by-laws.
   b. Consider how to advertise Board positions for AGM 2023/24 election.
8. Contracts, Insurance, CPP Process Review and Discussion – 15 minutes – Heather and Lynne
9. Other Business
10. Next Meeting

Agenda last updated at 15:35 on September 24. Contact the secretary to add topics.

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday May 11, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

1. Approval of minutes of April 11, 2023 – Liz
2. Planning and Zoning update – Heather – 6 minutes – information
3. Report on the Westboro Beach Project consultation – Richard – 5 minutes – information
4. Proposal to hold a panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park – Richard – 15 minutes – decision
   The idea here is to provide an opportunity for Champlain Park residents to be more aware of what the implications of this legislation will be for Champlain Park. I proposed a panel with Jeff Leiper, Heather Pearl and a real estate agent to give their perspectives. When I approached Heather, she opted for a presentation instead to be given by an urban planner who she worked with previously on zoning issues. The objective is to just introduce the proposal for consideration by the Board.
5. Membership Drive Proposal: Lynne – 15 minutes – Decision
6. Financial Procedures – Lynne – 5 minutes – information
7. ONCA (Ontario Not for Profit Legislation) – Lynne – 10 minutes – Information
   a) Lynne has background information, and the start of drafting a CPCA amended constitution (called “By-Laws” under ONCA).
   b) Recommended Seminar to Attend if interested (Geared to Community Associations): http://fca-fac.ca/2023/04/onca-webinar/
8. ONCA Articles and By-Laws Need to be reviewed – Lynne – Information
9. Review of Letters Patent (“Articles” under ONCA) – Lynne – 10 minutes – Decision (to retain as is or amend?)
10. Other Business
11. Next Meeting

Agenda last updated on May 7. Please contact the secretary to add topics.