Category: Champlain Park Community Association (CPCA)

Community Association Board Meeting Agenda – November 20

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday November 20, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of September 27, 2023 – Liz
  2. Improving Board Meeting Efficiency – Nick – (Decision – 5 minutes)
  3. AGM Planning – All (see previous AGM)
    • Date: Jan 25, 2024
    • Technical arrangements for hybrid in person/virtual meeting: Alex
    • Chair: Nick?
    • Guest Speaker: Heather to confirm Dennis Jacobs as guest speaker
    • Slate for Election of Officers: Lynne
    • Panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park: Richard
    • Business Items (to be confirmed):
      1. Approval of Minutes of Previous AGM: Liz
      2. Financial Report – Lynne
      3. Planning and Zoning Report – Heather
      4. Environment and Kichi Sibi Winter Trail – Kris Phillips?
      5. Rink Update – ?
      6. Communications – Carol?
      7. Membership – Lynne or Mike?
      8. Social – Nick Xenos
      9. Civic Engagement – Richard
      10. Fieldhouse Update – Laurie
  4. New Board Structure Options – Lynne and Laurie – (Decision – 15 minutes)
  5. Update on Community Insurance Issues (CPIP) and brief context including risk management and retaining corporate status – Lynne – (Information – 10 minutes)
  6. List of Operational Issues – Modus Operandi – Lynne (Decision – 10 minutes)
  7. Top of Agenda for first meeting with new Board: Decision on list of priority topics – Lynne (Decision – 10 minutes)
    • Corporate responsibilities
    • Risk Management
    • Division of Tasks and Position Titles
  8. Other Business
  9. Next Meeting

Agenda last updated at 3:28 on November 15. Contact the secretary to add topics.

Call for Volunteers to Organise Kitchissippi All-candidates Debates – November 7

via Heather…

Call for Volunteers to Organise Kitchissippi All-candidates Debates

The old guard is passing the torch, and their knowledge, gained over the course of many years, on organising these debates.

All are welcome to attend the final general information session on organizing all candidates debates, to be held on: Tuesday, November 7th from 7:00 to 8:00 pm
Continue reading “Call for Volunteers to Organise Kitchissippi All-candidates Debates – November 7” →

Community Association Board Meeting Agenda – September 27

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Wednesday September 27, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of May 11, 2023 – Liz
  2. Civic Engagement Report from September 20th FCA meeting – Richard – 3-5 minutes
  3. CPCA Membership and Finance – Lynne – 10 minutes
    a. Finance Report
    b. Membership Report
  4. AGM: Dates, list of topics, guest speaker (?), election
  5. Champlain Park History Book – 10 minutes – Decision – Alex
    a. Status Update
    b. Discussion on whether to help financially
    c. Or a book launch
  6. Meeting on functioning and structure of the Board- follow up – Richard
  7. Discussion and Decision – 20 minutes – Lynne
    a. Some options for Board Structure description for ONCA revision of by-laws.
    b. Consider how to advertise Board positions for AGM 2023/24 election.
  8. Contracts, Insurance, CPP Process Review and Discussion – 15 minutes – Heather and Lynne
  9. Other Business
  10. Next Meeting

Agenda last updated at 15:35 on September 24. Contact the secretary to add topics.

Learn to Organize an All Candidates Meeting – June 14

An update on looking for volunteers to run all candidates meetings in Kitchissippi Ward, as mentioned earlier.

From: jshane@magma.ca
Sent: Monday, June 12, 2023 8:54 AM
Subject: Debate Planning General Information Session This Wednesday

Hello Everyone,

Just to let you know that HICG (Hampton Iona Community Group) is holding a brief information session this week about joining a team to organize future all candidates debates in the Kitchissippi ward. […]

The information session is this Wednesday evening, June 14th from 7:00 to 8:00 pm. It is via zoom.

If you know of anyone who might be interested in attending, please let me know by sending their email addresses and names. All are welcome.

The session will be very informal. A brief introduction by our President and an overview by me with plenty of time for attendees to ask their questions.

[…]

There likely will need to be a second information session in the Fall after another round of publicity.

Judith

Community Association Board Meeting – May 11

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday May 11, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of April 11, 2023 – Liz
  2. Planning and Zoning update – Heather – 6 minutes – information
  3. Report on the Westboro Beach Project consultation – Richard – 5 minutes – information
  4. Proposal to hold a panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park – Richard – 15 minutes – decision
    The idea here is to provide an opportunity for Champlain Park residents to be more aware of what the implications of this legislation will be for Champlain Park. I proposed a panel with Jeff Leiper, Heather Pearl and a real estate agent to give their perspectives. When I approached Heather, she opted for a presentation instead to be given by an urban planner who she worked with previously on zoning issues. The objective is to just introduce the proposal for consideration by the Board.
  5. Membership Drive Proposal: Lynne – 15 minutes – Decision
  6. Financial Procedures – Lynne – 5 minutes – information
  7. ONCA (Ontario Not for Profit Legislation) – Lynne – 10 minutes – Information
    a) Lynne has background information, and the start of drafting a CPCA amended constitution (called “By-Laws” under ONCA).
    b) Recommended Seminar to Attend if interested (Geared to Community Associations): http://fca-fac.ca/2023/04/onca-webinar/
  8. ONCA Articles and By-Laws Need to be reviewed – Lynne – Information
  9. Review of Letters Patent (“Articles” under ONCA) – Lynne – 10 minutes – Decision (to retain as is or amend?)
  10. Other Business
  11. Next Meeting

Agenda last updated on May 7. Please contact the secretary to add topics.

Running All Candidates Meetings

K-Ward All Candidates Volunteers

Engagement Opportunity! Join the Kitchissippi Elections Working Group and Help Make Ward 15 Elections Debates Happen

A group of volunteers from Kitchissippi (Ward 15) community associations have for years ensured that Federal, Provincial and Municipal All-Candidates Debates were organized for this Ward. The quiet period between elections is a great time for people to join them and learn the ropes. Please click the link below for details:

https://hintonburg.com/join-the-ward-working-group-for-elections-debates-help-make-these-important-events-happen/

[Poster for Volunteers for Running Election Debates]
Poster.pdf

Community Association Board Meeting – April 11

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Tuesday April 11, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of Feb 28, 2023 – Liz
  2. Report of interim motions – all
  3. Planning and Zoning Fund Parameters – Heather – (Decision, 10 minutes)
  4. Insurance and Fieldhouse Contract Updates – Lynne – (Info, 5 minutes)
  5. Finances Interim Plans – Lynne
  6. Membership updates if available – Lynne
  7. Spring Clean-Up – Nick – (information, 3 minutes)
  8. Other Business
  9. Next Meeting

Agenda last updated on April 6. Please contact the secretary to add topics.