Champlain Park’s Annual General Meeting – Reminder

Champlain Park Community Association Annual General Meeting

Thursday January 25, 2024, 7 pm

Hybrid Meeting by Zoom or in Person

This will be a hybrid meeting, both virtually and in person at the Fieldhouse. To attend the meeting by Zoom please register at this link:

https://us02web.zoom.us/webinar/register/WN_Al94bR2nQl6Bpys7wsTcCw

After registering, you will receive a confirmation email with information about joining the meeting. If you are attending at the Fieldhouse, you can register when you arrive.

Agenda

Chair – Nick Xenos

Guest Speaker – Jeff Leiper, Councillor and Planning and Housing Committee Chair, will speak on the impacts of provincial zoning rules and Ottawa’s proposed comprehensive zoning bylaw and how they might affect Champlain Park (40 minutes including questions).

Planning and Zoning Report – Heather Pearl (For information, 10 minutes including questions)

Financial Report and Membership Updates from CPCA Finance Committee – Lynne Bankier (For information, 10 minutes including questions)

Election of Board for 2024 and Call for Volunteers – Nick Xenos (10 minutes)

Business Items

1. Approval of minutes of previous AGM, 30 November 2022 – Liz Gyalokay (2 minutes)
2. Reports from the 2022/23 Board
   1. Environment – Kris Phillips (2 minutes)
   2. Award of certificates to recognize work on the environment (Heather Pearl)
   3. Communications – Laurie Fagan (2 minutes)
   4. Social – Nick Xenos (2 minutes)
   5. Fieldhouse Update – Laurie Fagan (2 minutes)
   6. Civic Engagement / Collective Action – Richard Lochead (3 minutes)
   7. Job Matchmaker Initiative – Alex Smith (3 minutes)
3. Other Business
4. Adjournment

Election Procedures

The CPCA Board makes financial and other types of decisions as “a collective” through Community Project Proposals (CPP) and specific motions. None of the board members have the authority to make decisions or to allocate monies independently.

Directors:

1. Finance/Membership/Risk Management Chair
2. Meeting Chair
3. Communications Chair
4. Planning, Zoning, Enviro issues Chair
5. Secretary
6. Environment coordinator
7. Social coordinator
8. Fieldhouse coordinator
9. Member at large
10. Member at large
11. Member at large

Details:

• Anyone can put their name forward for any position above (email champlainpark@gmail.com for more information, in advance of the AGM preferred)
• people can also put their names forward at the AGM
• if more than one person puts their name forward for a position then an election would take place for that position at the AGM (each candidate would have 2 minutes to present then would go forward to a vote)
• people who put their names forward and anyone who votes needs to be a member (see https://champlainpark.org/membership-drive/ to join)

Documents related to the AGM

1. Agenda AGM 20240125 FINAL.pdf
2. Planning and Zoning Report to AGM 20240125.pdf
3. CPCA Financial Report 2022-23, available on request.
4. CPCA Financial Report Notes 2022-23, available on request.
5. CPCA Financial Report 2022-23 Comparison, available on request.
6. CPCA Membership Report 2023-24, available on request.
7. 2024 Jan 8 Board Motion to Accept Revised Board Structure.pdf
8. AGM 2024 Jan 25 Revised List of Directors with Candidate Names.pdf
9. CPCA AGM Minutes 20221130 DRAFT.pdf
10. CPCA 2023 Enviro Cmte Report.pdf
11. Award Env’t no name.pdf
12. Award Env’t Achievements.pdf
13. Civic Engagement Report.pdf
14. Heat Island.pdf
15. Tree Canopy.pdf
16. Water.pdf