Tag: Agenda

All the posts that contain a meeting agenda of some sort.

Champlain Park’s Annual General Meeting – November 5

AGM 2025

Wednesday November 5, 2025, 7 pm

Hybrid Meeting by Google Meet or in Person

This will be a hybrid meeting, both virtually and in person at the Fieldhouse. Please e-mail champlainpark@gmail.com with subject “Meeting Link” for access to the video conference.

If you want to vote or just show your support for our efforts, please get a membership. Resident Members (live in Champlain Park and joined CPCA) can run for election and vote. Any resident member can run for any position, in advance, or at the AGM. One Member at Large position is reserved for new members.

Agenda

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Community Association Board Meeting Agenda – October 22

Champlain Park Community Association (CPCA) Board Meeting

Wednesday, October 22, 2025
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Approval of September Minutes
  2. Interim Motions/Decisions
  3. Community Members’ Agenda Items
  4. AGM 2025 Planning for November 5th Meeting – Lynne & everyone to assist in making the agenda for the AGM, sorting out tasks – 20 minutes
  5. Financial Update – Lynne
  6. Parks Committee Update funding items identified in survey (benches, picnic table), starting community brainstorming – Joanne
  7. Other Committee Updates – As needed
  8. Other business – Ottawa Land Trust GICs for AGM motion.
  9. Next Meeting – the Annual General Meeting, November 5th with guest Jeff Leiper.

Agenda last updated on October 20 20:00. Please contact the secretary to add topics.

Community Association Board Meeting Agenda – September 23

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, September 23, 2025
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Approval of June Minutes
  2. Interim Motions/Decisions:
    August: Ping Pong Table 3 Up to $700 (spent $542)
  3. Motion to Appoint Interim Secretary – Lynne
  4. Community Members’ Agenda Items
  5. AGM 2025 Planning – Lynne & everyone to assist in planning, 20 minutes
  6. Financial Update (savings including GIC’s and current account) – Lynne
  7. Guidelines for Surplus Funds Expenditures Draft – Lynne, 10 min
  8. Parks Committee Update – Joanne
  9. Community meeting to discuss Parks update and plans – Richard
  10. Tunney’s Pasture redevelopment update – Heather
  11. New zoning bylaw final comments due by Oct. 3. Recommend that residents try to attend one of the upcoming Open Houses – Heather
  12. Motion to Sign Letter Request for Increased Funding for Support Services in Supportive Housing – Heather
  13. Bob Grainger’s book on the history of Champlain Park – Alex
  14. Update on Historical Photos on Fieldhouse walls – Richard
  15. Traffic Safety Committee update – Bill
  16. Project Proposal Forms Updated (but not yet on website) – Lynne
  17. Update on Google Drive and Meet – Alex, Lynne, Anita Info
  18. Engaging Community re: Spending Surplus Monies – Everyone
  19. Other business
  20. Next Meeting

Agenda last updated on September 22 17:30. Please contact the secretary to add topics.

Community Association Board Meeting Agenda – June 24

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, June 24, 2025
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Approval of Minutes
    1. May meeting minutes
  2. Interim Motions
  3. Suggestions for improving hybrid meeting experience for virtual participants. Lynne
  4. Alcohol in Parks – Information to Date on possible implementation in CP. Also see councillor Jeff Leiper’s blog.
  5. Enviro Committee Update. Shelagh Jane
  6. Zoning By-Law Update. Heather
  7. Rolling out the revised CPCA By-Laws before AGM. Lynne
  8. Approve Company of Fools Snack Table 2025 July 19
  9. Finance/Membership/Insurance Update. Lynne
  10. Engaging Community re: Spending Surplus Monies, Historical Photos of CP in Fieldhouse, Survey of Housing Types in CP – Richard
  11. Other business
  12. Next Meeting

Agenda last updated on June 23 14:10. Please contact the secretary to add topics.

Community Association Board Meeting Agenda – May 6

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, May 6, 2025
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Minutes Protocols – Lynne
    • Financial Data Minutes: provide on member request, not on web site
    • Add Board member attendance to template and to March 25 minutes
    • Edit Access to Board meeting agendas and minutes
  2. Approval of Minutes – Sarah
  3. Interim Motions – Lynne
    • Federal Election Debate Ottawa Centre: Funding requested
    • Traffic & Safety Committee Survey: Approved questionnaire
  4. Tunney’s Pasture Transportation Plan – Joanne
    The NCC’s Master Plan docs for Tunney’s Pasture are part of their January 23 meeting info.
  5. Use of Google Meet for committee meetings – Bill
  6. CPCA Budget: Process/Framework – Nick and Lynne, 20-25 minutes
    Define uses of contingency and surplus
  7. Traffic Safety committee – Bill
    • Traffic survey (information)
    • Bike Rodeo (possible decision)
  8. Insurance for Children/Youth Programs (like bike rodeo) – Lynne
  9. CPCA By-Laws – Lynne, Up to 10 minutes
    Info, Discussion and Motion to Approve Version 3
  10. Spring Fling BBQ and Picnic – Joanne, 10 minutes
  11. Park Committee Update – Joanne
  12. Business Updates – Lynne
    • Membership Drive
    • Insurance Applications
    • CPP Insurance Approvals – timelines
    • Vacation Alert
  13. Other business
  14. Next Meeting

Agenda last updated on May 6 at 14:00. Please contact the secretary to add topics.

Community Association Board Meeting Agenda – March 25

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, March 25, 2025
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Approval of Minutes
    1. October, January meeting minutes
    2. AGM meeting minutes
  2. Privacy and Posting Meeting Minutes
    Also see appendix I of the bylaws which describes what’s in the minutes.
  3. Interim Motions
    2025 Enviro Educational Activities Approved – Funds TBD
  4. CPCA Budget: Process/Framework – 25 minutes
    1. Discussion on framework for spending CPCA funds.
    2. Nick has provided a draft model to structure the discussion.
    3. Lynne to provide spreadsheet for estimation purposes, definitions and references.
  5. Proposed Zoning By-law, Draft 1, 2
    1. Ottawa community associations have raised many of the same issues regarding the proposed new ZBL. They are getting virtually identical non-answers, or no answers at all, to the issues that they’ve raised. The Federation of Citizens’ Associations is considering options to address this.
    2. Draft 2 released on March 20 & will be presented to Planning & Housing Committee on March 31. The Public may attend the meeting and comment.
    3. Residents who have questions or comments on Draft 2, may contact the new Zoning By-law project team via NewZoning@ottawa.ca or visit the Engage Ottawa page. Public engagement on Draft 2 will occur this spring, including virtual and in-person consultation events.
    4. The final version of the new Zoning By-law, Draft 3, will be presented later this year for Council approval.
  6. Traffic Safety committee – survey and other matters – Bill
  7. Park Committee update – Joanne (10 minutes)
    1. Review the recommendations of committee on proceeding with minor project request. 20250325 Report from Park Committee.pdf
    2. Vote by the board,
  8. Tunney’s Pasture Transportation Plan – Joanne
    The NCC’s Master Plan docs for Tunney’s Pasture are part of their January 23 meeting info.
  9. Champlain Park History Book Update – Alex
    1. Writing progress.
    2. Book release party.
    3. Use of the book as a promotional item?
  10. Use of Google Meet for committee meetings – Bill
  11. Defibrillators – Laurie
  12. Motion: Approve up to $150 to buy refreshments and snacks for the volunteers that will be doing the annual Spring Clean-up. Insured Activity. – Nick
  13. Association Business – Lynne (15 minutes)
    1. Edits to the By-Laws and Articles of Incorporation: Motions
    2. revised CPP process: Info
    3. Financial processes: Info
    4. CPIP Insurance Update: Info
    5. Annual Corporate Return: Info and Motion
    6. Outdoor Rink Contract: Info and Motion
    7. Minutes for Committee Meetings Required by ONCA
    8. Thank you to Leads and Volunteer Teams for KSWT and CP ODR
  14. Other business
  15. Next Meeting

Agenda last updated on March 25 15:42, order of items will likely change. Please contact the secretary to add topics.

Note – Alex is hosting an experimental in-person hybrid meeting at the field house, drop in if you don’t mind sitting around a laptop, though we have hopes of getting the projector working. Or use your own device for the Google Meet video conference (ask champlainpark@gmail.com for the link).

Cancelled: Community Association Board Meeting Agenda – February 25

Too many people are out sick or have to be away on other activities, so we’ve cancelled this meeting. Hope we have time to get through this somewhat large agenda at the next meeting!

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, February 25, 2025
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Approval of Minutes
    1. October, January meeting minutes
    2. AGM meeting minutes
    3. Discuss privacy issues
    4. Posting meeting minutes
  2. Interim Motions
    2025 Enviro Educational Activities Approved – Funds TBD
  3. Proposed Zoning By-law, Draft 1:
    FCA Planning & Zoning concordance done re: concerns raised by CAs and city responses. Ottawa CAs have raised many of the same issues regarding the proposed new ZBL. They are getting virtually identical non-answers, or no answers at all, to the issues that they’ve raised. FCA is considering options to address this.
  4. Traffic Safety committee – survey and other matters – Bill
  5. Tunney’s Pasture Transportation Plan – Joanne
  6. Champlain Park History Book Update – Alex
  7. Association Business – Lynne
    1. Review revised Objectives for Articles
    2. Brief Orientation to Board Processes, including revised CPP process and reminder about financial processes
    3. CPIP Insurance Update
    4. Annual Corporate Return
    5. Minutes for Committee Meetings Required by ONCA – Suggest brief written/oral summary provided of topics and decisions to attach to or include in Board meeting minutes
    6. Use of Google Meet for committee meetings – Bill
  8. Other business
  9. Next Meeting March 24-27?
    Likely this meeting will include a discussion on spending of some of CPCA funds (Discuss process/framework for how to spend funds – not the final decision on spending).
    Lynne – Circulate the financial report before the next meeting.
    Nick has some thoughts about how to structure the discussion; others invited to share their thoughts on structure also.

Agenda last updated on February 18 17:00. Please contact the secretary to add topics.

Champlain Park’s Annual General Meeting – November 20

Champlain Park Community Association AGM

Wednesday November 20, 2024, 7 pm

Hybrid Meeting by Google Meet or in Person

This will be a hybrid meeting, both virtually and in person at the Fieldhouse. Please e-mail champlainpark@gmail.com with subject “Meeting Link” for access to the video conference. If you want to vote or just show your support for our efforts, please get a membership.

Agenda

Chair – Nick Xenos

Guest Speaker – Architect Rosaline Hill on Building In (30 minutes including Q&A)

Planning and Zoning Report – Heather Pearl (10 minutes)

Election of Board (see link for details) for 2024/2025 and Call for Volunteers – Nick Xenos (10 minutes)

Business Items

  1. Approval of minutes of previous AGM, January 25, 2024 – Sarah Kotyck (2 minutes)
  2. Reports from the 2023/24 Board and Introduction of New Committees
    1. Finance/Membership & Risk Management – Lynne Bankier (10 minutes)
    2. Environment – Shelagh Jane Woods (5 minutes)
    3. Communications and Fieldhouse – Laurie Fagan (5 minutes)
    4. Social – Nick Xenos (5 minutes)
    5. Job Matchmaker Initiative – Alex Smith (2 minutes)
    6. New Traffic Safety Committee – Bill Baggs (5 minutes)
    7. New Parks Committee – Joanne Chianello (5 minutes)
  3. Questions for CPCA Presenters (10-15 minutes)
  4. Other Business

Jeff Leiper Q&A from Community Members and CPCA Board (15-20 minutes)

Adjournment

Community Association Board Meeting Agenda – October 15

Champlain Park Community Association (CPCA) Board Meeting

Tuesday, October 15, 2024
7:00 PM via Google Meet
Everybody Welcome

Agenda items are limited to 5 minutes unless otherwise requested.

This is a meeting of the CPCA Board of Directors. Champlain Park Community members are welcome to attend, if you would like to propose items for discussion, to ask questions, to organize an event or activity, or to learn more about the issues affecting our community.

Activities and Issues must fall within our community plan/areas of operation in order to be addressed by the CPCA. You can write to the webmaster champlainpark@gmail.com to request a link to join the meeting and/or to connect you with the appropriate Board member for information and guidance including how to submit a Community Project Proposal.

  1. Approval of Minutes for September 10 2024 meeting.
  2. Interim Motions
  3. Community Members Agenda Items
    Cut-through Traffic Problems, Bill Baggs has a few words to say.
  4. AGM Planning: Everyone 30 minutes
    • Finalize agenda – order of guests (Rosaline, Jeff) and reports
    • Assign Time Limits for Presentation, Q&A/discussion
    • Require time keeper as agenda is very full
    • CPCA Board review minutes of last AGM before distributing to members
    • Election Slate and Advertisement; Running the Election
      Everyone is running for their current positions plus Alex and Bill as Members at Large; this is before election call Speaker/Web (Propose to list Task/Role for each Member at Large in brackets)
    • Techie Stuff for Hybrid meeting
    • Confirm who does what: opening the fieldhouse, setting up chairs, etc.
    • Secretary tasks: Collate materials for distribution (Electronic & Paper)
    • Confirming Attendee Membership to Vote and Run for Election
  5. Finance, Membership, Risk Management: Lynne 15 minutes
  6. Planning, Zoning, Environmental Issues: Heather
  7. Park and Fieldhouse Improvement: Joanne 15 minutes
    • Update on Champlain Park new amenities survey
      Timing/Survey logistic options and help (e.g. survey testers)
    • Review proposed survey questions (Joanne/Sarah will circulate ahead of time)
    • Decide on striking Parks Committee/How to proceed
    • Questions from Finance/Risk Management viewpoint
  8. Update on the Tunney’s Pasture redevelopment transportation planning and CPG Stream 1 meetings Joanne – 10 minutes
  9. Report on a drop-in meeting with Jeff Leiper about putting a stop sign on Clearview and Cowley. Richard – 2 minutes
  10. Other business
  11. Next Meeting

Agenda last updated on October 15 at 2:33pm. Please contact the secretary to add topics.