Community Association Board Meeting Agenda – November 20

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Monday November 20, 2023
7:30 PM via Google Meet
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only. Please contact the secretary via champlainpark@gmail.com to request a link to join the meeting.

Open session

  1. Approval of minutes of September 27, 2023 – Liz
  2. Improving Board Meeting Efficiency – Nick – (Decision – 5 minutes)
  3. AGM Planning – All (see previous AGM)
    • Date: Jan 25, 2024
    • Technical arrangements for hybrid in person/virtual meeting: Alex
    • Chair: Nick?
    • Guest Speaker: Heather to confirm Dennis Jacobs as guest speaker
    • Slate for Election of Officers: Lynne
    • Panel discussion or presentation on what recent provincial legislation on Housing and Zoning will mean for Champlain Park: Richard
    • Business Items (to be confirmed):
      1. Approval of Minutes of Previous AGM: Liz
      2. Financial Report – Lynne
      3. Planning and Zoning Report – Heather
      4. Environment and Kichi Sibi Winter Trail – Kris Phillips?
      5. Rink Update – ?
      6. Communications – Carol?
      7. Membership – Lynne or Mike?
      8. Social – Nick Xenos
      9. Civic Engagement – Richard
      10. Fieldhouse Update – Laurie
  4. New Board Structure Options – Lynne and Laurie – (Decision – 15 minutes)
  5. Update on Community Insurance Issues (CPIP) and brief context including risk management and retaining corporate status – Lynne – (Information – 10 minutes)
  6. List of Operational Issues – Modus Operandi – Lynne (Decision – 10 minutes)
  7. Top of Agenda for first meeting with new Board: Decision on list of priority topics – Lynne (Decision – 10 minutes)
    • Corporate responsibilities
    • Risk Management
    • Division of Tasks and Position Titles
  8. Other Business
  9. Next Meeting

Agenda last updated at 3:28 on November 15. Contact the secretary to add topics.