Community Association Board Meeting Agenda – May 31

Agenda

Champlain Park Community Association (CPCA) Board Meeting

Thursday May 31, 2018
7:30 PM at the Fieldhouse
Everybody Welcome

Board meetings will have an open session for community residents to observe business discussions. Non board community members will also be invited to participate at certain times by the chair and there will be “in camera” topics for the board members only.

Open session

1. Approval of previous minutes of executive meeting April 5, 2018 and review of action items, attached – All
2. Report of interim executive motions – All
   1. Discussions on the use of the $500 donation – Duncan, Michael, Jennie – Information (10 minutes)
      (Postponed from previous meeting)
3. FCA Update – Roland – Information (3 Minutes)
4. Ward Council Review and Action Item – Roland – Information (5 Minutes)
5. Board discussion protocol: referring items back to committee, instead of board discussion – Decision – David (5 minutes)
6. Membership canvassers: problems in finding volunteers – Jennie – Information (3 minutes)
7. Update on feedback from TD Parks grant – Jennie – Information (5 minutes)
8. Update on tree mapping, a tree planting guide, the planters – Daniel – Information / Decision (10 minutes)
9. Website Branding – use of our name (Champlain Park Community Association) or acronym (CPCA) for meeting descriptions (i.e. Board Meeting) and in Website title
10. CPCA Board e-mail distribution list – proposed omission of non-participating member – CoChair1 – Decision
11. Allowing sufficient number of response days for e-mail votes – CoChair1 – Decision
12. Vice President Position – Motion – CoChair1 – Decision
13. City Permits Required for Community Events Requesting use of Park/Fieldhouse – Carol – Information
14. Reimbursement of four permanent garage sale signs – Carol – Decision