CPCA Executive Meeting – September 21

Champlain Park Community Association (CPCA) Executive Meeting

Thursday September 21, 2017
7:30 PM at the Fieldhouse

Note: The chair will invite non exec community members to speak at specified times during the agenda

Time for each item is assumed to be 5 minutes unless otherwise specified. Please state whether your item is for information only (with opportunity for Q & A) OR whether a decision has to be made. For info items, distribution of a brief summary before the meeting is an option to be encouraged with use of the allotted time for Q & A/Decision-Making. It is the responsibility of all exec members to read distributed materials before the meeting and print them if preferred.


  1. Approval of previous minutes of executive meeting June 8, 2017, and review of action items – All
  2. Review of how to update action items – All
  3. Report of interim executive motions – All
  4. Fieldhouse sensitivity and remote attendance arrangements update – Heather, Liz
  5. Budget – Joan (15 mins)
    1. CPCA Financial Statments
    2. Budget process for 2017-2018
    3. CPCA Finances August 31, 2017
    4. Draft budget 2017-2018
  6. Development Fund – P&Z committee – 5-10 minutes
    1. Development Budget Allocation Update 17Sept2017
    2. CPCA development fund 2017-2018
  7. AGM agenda & possible speakers – All
  8. AGM Election: Board Member Nomination List – current members – CoChair1
  9. Decision-Making Protocol – Roland
  10. Request for funds for the tree inventory proposal – Daniel
  11. Pontiac Closure – Planters Business Questions – CoChair1
  12. Update on the Fieldhouse Garden Project – Laurie
  13. NCC agreement: indemnity clause update – Daniel/Adrian
  14. How to attract people to meetings and whether to post minutes on the website – All
  15. Report of the Mayor’s breakfast for Kitchissippi Ward/Jeff – Duncan (2 minutes)
  16. Kitchissippi Ward Spending Plan – Roland
  17. Scott Street Bus Detour- Update – Roland
  18. Thai Embassy Update – Roland
  19. Membership of the Risk Management Committee – CoChair1 (2 minutes)